Senior Operations Assistant, Uzbekistan Resident Mission 206 views

Reference Number: 190727

Position Level: AS 5

Department: Central and West Asia Department

Division: Uzbekistan Resident Mission

Location: Uzbekistan Resident Mission

Date Posted: Tuesday, December 10, 2019

Closing Date: Tuesday, December 24, 2019 11:59 p.m. (2359 Manila Time, 0800 GMT)

IMPORTANT INFORMATION:

Close relatives1 of ADB staff, except spouses of international staff, are not eligible for recruitment and appointment to staff positions. Applicants are expected to disclose if they have any relative/s by consanguinity/blood, by adoption and/or by affinity/marriage presently employed in ADB.

1Close relatives refer to spouse, children, mother, father, brother and sister, niece, nephew, aunt and uncle

Staff on probation are not eligible to apply. Applicants for promotion must have served at their position for at least one year and must have normally served at their personal level for at least two years immediately preceding the date of the vacancy closing date. Applicants for lateral transfer must have served at their position and personal level for at least one year immediately preceding the date of the vacancy closing date (reference A.O.

• 03, paragraphs
• 8 and
• 9).

This vacancy is a local staff position. It is open only to nationals and residents of Uzbekistan.

Overview

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.

ADB only hires nationals of its 68 members.

The position is assigned in the Uzbekistan Resident Mission (URM) within the Central and West Asia Department (CWRD). CWRD is responsible for maintaining client relations and delivering ADB assistance to countries in the Central and West Asia region. URM’s responsibilities include (i) country reporting; (ii) country strategy and program formulation; (iii) coordination of ADB’s activities with the government, donors, NGOs, academic institutions, private sector, and other members of civil society; (iv) financial and administrative activities, project administration support, economic and sector work and programming support; and (v) external relations and information dissemination.

To view ADB Organizational Chart, please click here.

Job Purpose

The Senior Operations Assistant will perform the full range of operational and administrative support duties for the Country Director (CD), including inter-/intra-agency liaison and coordination, general office administration and management support, Uzbek-Russian-English translations, database management, document preparation, and other functions as required in support of URM activities and operations. The incumbent will report to the CD.

Responsibilities

• Maintains liaison with government authorities and agencies, development partners and other stakeholders, and ADB HQ to support and facilitate operations coordination, client and stakeholder relations, and general external relations
• Assists office-wide activities, including senior visits from HQ and major events involving ADB at the institution level, ensures intra-office communications within URM, including dissemination of guiding information, both from within URM and from HQ, among the URM team members
• Ensures proper and timely logging, distribution, and dispatch/delivery of incoming and outgoing communication
• Provides efficient reception services, including call handling and message taking, in a manner in accordance with appropriate protocol, to facilitate further actions by concerned staff as appropriate
• Handles meeting and event schedule for CD and URM, manages URM calendar electronically, makes necessary arrangements, including logistics, as required, and communicates with CD and concerned staff as appropriate to facilitate schedule management
• Assists CD in business travel arrangements, including document preparation, logistics arrangements, inter-/intra-office coordination, and post-mission accounting activities

• Tags

  asia and pacific

  database management

  development finance

  extreme poverty

  information dissemination

  logistics

  office administration

  oracle

  translation

• Prepares / produces briefing and supporting materials for meetings attended by CD
• Serves as the attendance coordinator
• Provides translation to/from the English language as required
• Performs other duties as may be indicated in the incumbent’s workplan

Qualifications

Relevant Experience & Requirements

• Bachelor’s degree in public policy, finance, business administration, communication, public management, or any related fields
• At least 5 years of experience in office administration/support including minimum 3 years with international organizations
• Excellent written and verbal communication skills in English, Uzbek and Russian is required
• Very good computer skills with excellent knowledge of word-processing, spreadsheets, and graphics software used in ADB. Knowledge and work experience of working with Oracle based systems will be considered an asset
• Good understanding of the role and functions of the office and a good general understanding of ADB’s purpose and operations in Uzbekistan
• Able to work with individuals from different cultural/national backgrounds; good interpersonal and communication skills
• Able to maintain composure under pressure

Please refer to the link for ADB Competency Framework for Administrative Staff, Level 5

General Considerations

The selected candidate, if new to ADB, is appointed for an initial term of 3 years.

ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB’s standards and computation, taking into account the selected individual’s qualifications and experience.

This vacancy is a local staff position. It is open only to nationals and residents of Uzbekistan.ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Please note that the actual level and salary will be based on qualifications of the selected candidate.