Senior HR Assistant for CORES, Budapest, Hungary 177 views

Job Title: Job ID: Senior HR Assistant for CORES

18905

Location: Budapest (GSC), Hungary

Salary Grade: G5

Hardship Level: H

Family Location Type: Family

Eligible Applicants

This position is advertised open to internal and external applicants.

NOTE: For GSC Budapest, the required years of work experience is reduced to 50%, i.e.

• 5 years. A completed and relevant minimum first level university degree (equivalent to BA) shall count in full (100%) towards the required years of work experience. Priority will be given to eligible applicants meeting the full requirements.

Procedures and Eligibility

Internal candidates

General Service Staff members currently serving at the duty station where the vacancy exists, who have been appointed through the AC process and have indefinite or Fixed Term appointment. Interested staff members should consult the Policy and Procedures on Assignments of Locally recruited Staff (PPAL). External candidates must be legally present in Hungary at the time of application, recruitment and hire.

Duties and Qualifications

Senior Human Resources Assistant for CORES

Organizational Setting and Work Relationships

The Senior Human Resources Assistant for CORES is a member of the team responsible for the development and maintenance of the Common Reference System (CORES) HR knowledge tool. The CORES Team functions under the direct supervision of the Chief of PAS within HR Staff Services in Budapest. The incumbent will be under the direct supervision of the Associate Personnel Administration Officer for CORES. The supervisor provides general guidance and work plans for identifying work priorities and appropriate approaches to create, develop and maintain the CORES tool. The Senior Human Resources Assistant for CORES will be a focal point of several departments and will have a close working relationship with the staff-related services in UNHCR, such as Personnel Administration Section, Global Payroll Section, Global Learning and Development Centre (GLDC), HR Policy Section (HRPS), Legal Affairs Service (LAS), Assignments Management Section (AMS), Talent Development and Performance Section (TDPS), and Division of Information Systems and Telecommunications (DIST). The incumbent will also maintain contact and close cooperation with HR counterparts in the Field. The confidentiality of all UNHCR staff member matters and the need to deal with clients in a courteous and efficient manner are salient features of this position.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties

Content-related tasks: editing, updating and checking content in CORES

• Edit existing CORES content for clarity, conciseness and accuracy, taking into account different levels of knowledge and experience of users.
• Identify and create CORES content: collate authorities, index terms and texts. Prepare procedural guidelines as required in consultation with HR implementers.
• Identify common issues through liaison with HR implementers (PAS and Field) for clarification and possible inclusion in CORES.
• Monitor and update CORES content in response to clarifications and changes in rules, policies or procedures, identifying ambiguities and collating systematically for the review by the supervisor.
• Prepare and present CORES content in a form suitable for submission to the Contents Clearance Committee

  Platform-related tasks:

• Tags

  human resources

  information systems

  project management

• Assist with developing structure of CORES to maximise user-friendliness of the site.
• Develop and update CORES Construction Manual as required.
• Liaise with Brand Team as required to ensure UNHCR brand compliance across entire site and contents.

  Technical Assistance

• Liaise with IT focal point as required to ensure CORES functions at optimum level and discuss possible modifications/developments as required to meet new needs.
• Liaise with IT to assist in any migration of CORES to new platform and ensuring smooth transfer of content.
• Ensure platform/site meets needs of CORES by collating and defining specific technical needs and sharing with IT.
• Perform other related duties as required.

  Minimum Qualifications

  Years of Experience / Degree Level

  For G5 – 5 years relevant experience with High school diploma

  Field(s) of Education

  n/a

  Certificates and/or Licenses

  not specified

  Relevant Job Experience

  Essential: not specified

  Desirable: Project Management; HR.

  Functional Skills

  UN-UN/UNHCR Administrative Rules, Regulations and Procedures;

  UN-UN/UNHCR Human Resources Rules, Regulations, Policies and Procedures;

  EX-Experience in international organization (United Nations or similar);

  IT-Computer Literacy;

  (Functional Skills marked with an asterisk

• are essential)

  Language Requirements

  For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.

  For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.

  For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

  This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Position Competencies

Competencies as defined in Job Profile

Language Requirements

Please also note that English is essential for this Job Opening.