Duty Station: in Karshi city

“Improved Public Service Delivery and Enhanced Governance in Rural Uzbekistan” is a joint project conducted by the Ministry of Justice of the Republic of Uzbekistan and the United Nations Development Programme (UNDP). The overall goal of the project to improve the quality of life of vulnerable sectors of the population in rural areas – such as women, youth and children, the elderly and people with disabilities – by enhancing their access to public services, and the quality of their provision. Equally, the project aims to strengthen citizen participation in the decision-making processes at the local level and increase their access to information, effectively increasing the transparency of the local governance system.

It also delineates a series of activities aiming at strengthening the capacity of local governments and citizens to monitor and provide feedback to Public Services Agency (PSA) for improving the performance of the Public Service Centers (PSCs) in public service delivery; effectively creating a quality control mechanism at the local level.

In addition, taking into account the Government’s recent legislative initiative that expands the powers of local authorities in formulating their budgets, this proposal also includes several activities intended to enable local governments to plan and manage their budgets effectively. It is expected that these activities will encourage wider local community engagement in the budget formulation process by systematically identifying local community needs and prioritizing local government interventions based on the environmental, social and economic concerns of local citizens.

Under the direct supervision of the Project Manager, the Senior Clerk on Administrative and Financial Issues will be based in project field office in Karshi, Kashkadarya region and responsible for the satisfactory achievement of the entrusted functions and tasks, as described below:

• Arranges office logistics, travel as well as recruitment/extension/separation of the Project Karshi office personnel, and consultants;
• Assists the Senior Procurement Assistant in Tashkent office of the project in performing procurement related operations for effective and timely implementation of project pilot activities in Kashkadarya and Surkhandarya regions in accordance with UNDP rules and procedures based on consultations with Project Manager and UNDP Operations;
• Assists the Administrative and Finance Assistant in Tashkent office of the project in drafting all financial and administrative documents related to the project field activities in Kashkadarya and Surkhandarya regions in accordance with the UNDP rules and procedures, maintains project’s expenditures and commitments shadow budget;
• Prepares quarterly and annual budget plans related to project pilot activities in Kashkadarya and Surkhandarya regions;
• Assists Project staff, experts and consultants on all respects of, DSA advances and in completing Security clearances, visa related documents. Creates travel requests and claims in ATLAS and follows up other financial and administrative matters, and calculates and authorizes payments due for claims and services;
• Prepares detailed cost estimates and participates in budget analysis and projections as required to handle all financial operations related to project pilot activities in Kashkadarya and Surkhandarya regions;
• Maintains, updates and transmits inventory records of non-expendable equipment in accordance with UNDP rules;
• Prepares leave monitoring tables for relevant Project staff, checks the accuracy and proper completion of monthly leave reports;
• Observes the challenges related to administrative-financial issues and advises to Project Manager to take respective measures to provide adequate project’s resources in time for implementation of the Project activities;
• Maintains project’s expenditures & commitments shadow budget through regular reconciliation with Tashkent offices’ financial records and advise the Project Manager on project budget and funds availability;
• Arranges shipment and receipt of the project supplies, as well as transfer documents;
• Assist Project Manager to define the cost-effective measures for optimal use of resources of the Project;
• Performs administrative and financial processes and financial records in compliance with UNDP rules, regulations, policies and strategies;
• Translates Project related documents, when needed (Eng/Rus/Uzb);
• Maintains filing system for project documents and materials;
• Performs other duties related to the scope of work of the Senior Clerk as required.
   

Corporate Competencies:

• Demonstrates commitment to UNDP’s mission, vision and values;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:

• Fundamental knowledge of processes, methods and procedures;
• Understands the main processes and methods of work regarding to the position;
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
• Demonstrates ability to identify problems and proposes solutions.
• Self-management, communications and presentation skills;
• Good analytical and writing skills;
• Computer literacy and ability to use modern technology as a tool in every-day work;
• Result-oriented;
• Consistently approaches work with energy and a positive, constructive attitude;
• Remains calm, in control and good humored even under pressure;
• Demonstrates openness to change and ability to quick learning;
• Ability to organize and complete multiple tasks by establishing priorities;
• Ability to handle a large volume of work possibly under time constraints;
• Responds positively to feedback and different viewpoints.

Core competencies:

• Demonstrating ethics and integrity;
• Self-development, initiative and reasonable risk taking,
• Acting as a team player and facilitating team work;
• Informed and transparent decision making.

Education:

• University degree in Financial Accounting, Business administration, marketing, economics and other related fields is required.

University degree in Financial Accounting, Business administration, marketing, economics and other related fields is required.

Experience:

• At least 2 years of experience in the area of finance, accounting, auditing and administration.

At least 2 years of experience in the area of finance, accounting, auditing and administration.

Language Requirements:

• Fluency in Uzbek, English and Russian.

Fluency in Uzbek, English and Russian.

Others:

• Ability to use ICT as a tool and resource;

• Initiative, analytical judgment, ability work under pressure, ethics and honesty;

• Strong organizational and communication skills, ability to work in a team;

• Ability to meet deadlines in a result-oriented environment;

• Ability to learn and adapt quickly.

   

Ability to use ICT as a tool and resource;

Initiative, analytical judgment, ability work under pressure, ethics and honesty;

Strong organizational and communication skills, ability to work in a team;

Ability to meet deadlines in a result-oriented environment;

Ability to learn and adapt quickly.

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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Contract Duration: 6 months with possible extension (subject to satisfactory performance)