Regional Programme Management Specialist 211 views

Regional Programme Management Specialist

  • Added Date: Monday, 16 December 2019
  • Deadline Date: Tuesday, 31 December 2019
  • Organization: UN Office Africa
  • Country: Ethiopia
  • City: Addis Ababa
  • Contract Type: FTA International
  • Post Level: P4
    • Support the development and operationalization of the Regional Programme Documents, in collaboration with the partners;
    • Support and advise on the development, management and implementation of the regional projects under the Regional Programme;
    • Coordinate with other units in the Regional Bureau for Africa, including Regional Service Centers, Country Offices and Central Bureaus, and support project managers and Regional Programme Coordinator with development of Annual/Integrated Workplans (AWP/IWP), Regional Programme annual report, Results-Oriented Annual Reporting (ROAR) and other corporate planning and results reporting exercises;
    • Conduct business process mapping and establishment of internal Standard Operating Procedures to ensure the Regional Programme follows efficient workflows amongst the projects and adheres to and complies with corporate policies and dashboards;
    • Support and coordinates knowledge building and management in the Regional Programme.
    • Provide advisory support to project managers throughout the project cycle, including formulation, implementation, monitoring, reporting and closing while ensuring the application of UNDP Programme policies and procedures;
    • Promote effective application of RBM tools in programme and project cycle management; establishment of management targets (BSC) and monitoring achievement of results
    • Ensure effective monitoring and evaluation with the aim of measuring the impact of the Regional Programme;
    • Provide technical support to project managers and Regional Programme Coordinator in relation to Quality assurance of project documents, PQAs and e-PACs for regional projects 
    • Provide technical advice on utilization of different implementation modalities and programming instruments and support preparation and provide clearance and quality assurance for legal documents, including LOAs, MOUs, RPAs, etc based on UNDP rules and regulations. 
    • Providetechnical support to project managers and coordination support Regional Programme Coordinator in relation to results monitoring and Transparency dashboards
    • Facilitate project evaluations, assessments and review in accordance with UNDP Evaluation Policy.
    • Provide coordination support to the regional projects audit exercises among programme, project and operations staff and ensure compliance with audit quality standards and timeframes.
    • Strategic oversight of financial planning, budgeting and costing, implementing and monitoring of the programme and projects, tracking the use of financial resources;
    • Ensure implementation of effective internal control systems in collaboration with the operations unit and ensure overall accountability for the use of funds as well as the strict and consistent application of UNDP rules and regulations in all project operations;
    • Work closely with various units and project teams, HQ and Regional units ensuring successful financial performance by providing programme resource analysis for effective planning of resources;
    • Provide technical advice and coordination support to Regional Programme Coordinator in reviewing and setting up quarterly and annual delivery targets;
    • Regular monitoring and preparation of management financial reports on delivery, resource mobilization, TRAC Allocations, programme revenue management and cost recovery;
    • Periodic monitoring of dashboards and exceptions, troubleshooting on budget errors, funds availability, provision of COAs, other issues and identification of remedial actions;
    • Monitor financial reports and follow up with project managers on outstanding obligations, facilitate project closures, open items clearances, deficits and NIM/NGO Advance aging and liquidations;
    • Support project teams in creating new projects in Atlas, GMS set up and managing budget revisions in line with approved AWPs/ProDocs; 
    • Processing revenue transfers to COs that implement activities and inform the respective COs and the project managers, in close collaboration with the finance unit;
    • Support HACT implementation for regional projects including the assurance activities in collaboration with other COs on behalf of Regional Programme as per HACT guidelines; 
    • Support the training of partners and project managers, as applicable, on utilization of NIM/NGO advances and FACE forms.
    • Support development and implementation of the regional programme resource mobilization strategy. 
    • Support creation, deepening and coordination of partnerships with the UN agencies, intra/governmental institutions, bi-lateral and multi-lateral donors, private sector, civil society etc.
    • Ensure timely clearance and effective implementation of all contribution agreements related to the regional programme.
    • Initiate, assure compliance and finalize all co-financing/contribution agreements, in close consultation with the project managers and Regional Programme Coordinator.
    • Ensure high quality of the proposals submitted to the donors, validating relevancy and accuracy of programme implementation modalities and budgeting, as per UNDP programming guidance on budgeting, costing and cost recovery policies. 
    • Guide project teams and clear prepared financial reports and provide quality assurance for the content and presentation of the substantive reports.
    • Ensure timely coordination, finalization and submission of high-quality donor reports (financial and narrative) in full accordance with UNDP’s contractual obligations 
    • Maintain the sound filing system, develop donor reporting database and alert programme teams on pending milestones and due reporting obligations.
    • Follow up on outstanding contributions with the partners.
    • Track expiration of agreements and facilitate timely extension of agreements if required.
    • Master’s Degree or equivalent in Business Administration, Public Administration, Economics, Development Studies, Political Sciences, Social Sciences or related field.
    • At least 7 years of progressive and relevant experience at the national or international level in providing management advisory services;
    • Hands-on experience in design, monitoring and evaluation, measuring performances of development projects;
    • Experience in budgetary and financial management of programmes, projects or funds;
    • Strong knowledge and experience of implementing UNDP corporate compliance and programme implementation modalities, policies, tools and methods, as well as risk management processes, audit and internal control frameworks;
    • Knowledge and experience in the Africa region, and within an UN agency or international organization, are an asset;
    • Experience of working with and in relation to UNDP Country Offices programmes, especially in all, and in conflict/post-conflict, settings is an advantage (if internal);
    • Experience in managing and supporting global or regional initiatives and supporting multi-stakeholder institutions and inter-relationships among international organization/ development partners/governments;
    • Experience in the usage of computers and office software packages, experience in handling of web-based management systems.
    • Fluent in English. 

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    Contract Duration: 1 Year with possibility for extension

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