Regional Program Manager (RPM)
26 Dec 2019
This role is being recruited on national staff contract and terms.
Job Location: North-East Afghanistan (Takhar and Badakhshan) – Roving
Category: Program Management
Employment Type: Full Time, contract
Job Purpose and Scope : The overall responsibility of the position as “Regional Program Manager” is to ensure the continued operational functionality of Mission East implemented programme activity in North East Afghanistan. Reporting to the Chief of Programmes (CoP), the RPM ensures the quality of programming in the North-East region in line with Mission East’s country strategies, vision, mission and values and/or as per donor required standards.
Key Working Relationships (horizontal & vertical): Has regular contact with the Country Director, Chief of Programmes, Programme Officers, Chief of Finance and Administration, HR Manager, MEAL Unit coordinator / Manager, and regional/ local partners, and is part of the Senior Management Team.
Key Tasks and Accountabilities:
The RPM is accountable to fulfil his/her roles and responsibilities in line with Mission East Code of Conduct, values, principles and in all its conduct, puts primacy to the best interest of Mission East.
- Program Development and Management:
• The RPM will support the CoP, who will lead the designing and developing of programme strategy and project proposals, and contribute as needed. He/she will also contribute actively towards country strategy development and implementation.
• Support development of annual fundraising and programme plans and actions (project proposals) as dictated by the country strategic plan (CSP) and ensure that these are duly implemented and followed through
• Together with CoP actively look for local partners, in North East Afghanistan and develop strategic partnerships in line with CSP and support partner capacity development.
- Quality Program Implementation:
• Provide active supervision and support to project teams implementing activities in all programme components/sectors in both Badakhshan and Takhar provinces.
• Work together with the CoP to develop Detailed Implementation Plans and induction plans for each new project and ensure their implementation and use
• Ensure that design and implementation of programs are always in accordance with Mission East Code of Conduct, Mission East protocols and procedures and agreed priorities and objectives; and they comply with donor contractual obligations and abide by the NGO/Red Cross Code of Conduct, the Core Humanitarian Standard (CHS), and other regulatory codes (e.g. Sphere Minimum Standards)
• Ensure that communities in the programme areas give full social acceptance to Mission East and its projects and more importantly, ensures full accountability and transparency towards targeted communities.
• Make regular field visits to ensure that programs are being implemented and monitored as per agreed standards and approaches, and that MEAL findings and learnings are incorporated into programme approaches and action plans.
• Timely reporting and documentation on project activities on agreed formats through monthly Activity and M&E Trackers and other monitoring tools. Alert the senior country management team to possible project implementation lags and security concerns, so that appropriate corrective action can be taken in time.
• Support the Chief of Programmes, Chief of Finance and Administration and the Country Director in other required reporting to donors and Mission East headquarters, as appropriate
• Participate, as a member of the senior management team, in the general programme-wide decision-making process and contribute to early identification and resolution of operational issues
• RPM together with CoP organises annual planning, learning and review meetings / workshops and produce high quality plans and reports.
- Staff Management:
• RPM exercises direct line management for the province-based program staff, except the ones stipulated above in line with Mission East’s policies, ensuring that all staff members get the necessary introduction, training and support as required.
• Together with the CoP and HR Manager, manage recruitment and supervision of staff in line with the programme’s needs as well as Mission East’s HR policies
• Implement and maintain Mission East performance management system for all line-managed staff.
• Develop a capacity development plan for each program staff and ensure that these are duly followed through.
- Security Management:
• Be responsible for the safety and security of all national and international staff & visitors based in the two provinces
• Together with the Area Programme Coordinator, Regional Security Officer and National Security Manager ensure proper security planning and security management of field locations.
• Oversee awareness and implementation of Mission East security policies and procedures, including regular risk assessments and (re)assessments of security protocols, evacuation plans, procedures and processes, security trees and security thresholds.
• Represent Mission East at appropriate security coordination meetings and with the relevant security actors at the provincial level
• RPM coordinates closely with CoP on all important programme, risk management, external relations / representation and other strategic issues and makes participatory decisions together with field teams.
• Coordinate closely with local authorities to ensure that Mission East’s programmes remain in accordance with government strategies and Afghan law
• Represent Mission East at all representative bodies within government, and at civil society, UN and NGO networks at regional and provincial level.
• Ensure that action items/learning/information taken from networking initiatives feedback into programming either for development on the next phase of programming or improvement of current programs as guided by CSP.
- Budget Management:
• Work closely with finance staff at provincial and country level to critically monitor expenditure according to accomplishments and provide due explanation when positive or negative slippages are noted on monthly and quarterly basis and as needed suggest changes /modification to the budgets
• Provide inputs to CoFA for making new / annual budgets and budgets for new projects.
• Ensure good budget analysis for the region and take necessary steps for cost effectiveness ; communicate analysis to all relevant managers and suggest improvements
• Maintain Tracking System as per the requirements of ME financial management system.
• Other possible duties, as agreed with the Chief of Programmes and Country Director
• In case of absence from duty, the RPM will ensure a smooth and complete handover of duties and responsibilities to the CoP.
• More than 7 years extensive humanitarian and development programme management experience (direct and through/with partners (LNGOs)) is essential, with significant practical programme management at community level.
• Solid experience of security management (of both national and expatriate staff) in conflict- and post-conflict environments.
• Good conceptual understanding and practical knowledge of participatory community development processes, sustainable livelihoods approaches, programmatic surveys and assessments etc.
• Experience of working in Afghanistan, particularly in sensitive security environments is highly desirable.
• Previous experience of preparing proposals and budgets, overseeing budgets, preparing work plans, training staff etc
• Experience in monitoring/evaluating projects, and donor liaison.
• Experience of working with INGOs/NNGOs in developing countries
• A seasoned mentor to staff and officers/coordinators
• Proven success in any fundraising initiative with a grant value 100,000 USD and up.
Skills & Competencies Required:
• Demonstrate good understanding of the needs of rural and urban communities in developing countries.
• Demonstrable personal integrity and high standards of personal conduct. [Mission East upholds high standards in all aspects of Safeguarding. In view of the nature of this role potentially requiring unsupervised access to children or vulnerable individuals (including situations where there are potential imbalances of power), you may be required to provide a certificate of good conduct.]
• Ability to provide leadership and management to large teams, personnel management skills: ability to organise, prioritise, delegate, follow-up, supervise and support.
• Gender awareness and strong consideration to gender equity and equality in all aspects of the work.
• Strategic and analytical thinking and ability to perform under pressure.
• Sound technical understanding of the programmatic demands of NRM, livelihood, civil society development, rural development, disability inclusion, WASH
• Ability to manage processes, maintain focus on objectives rather than problem details, and meet deadlines.
• Excellent project monitoring, quality control , information management and processing skills
• Understanding of donor guidelines and regulations as well as international protocols and guidelines
• Fluency in written and spoken English. Proficiency in Dari would be an advantage
• Solid drafting/reporting, presentation and communication skills (in good written English)
• Understanding of basic accounting and budget management skills and PC proficiency- MS Word and MS Excel
• Organizational, problem and conflict resolution skills
• High sympathy to the social, political and cultural contexts of the post and committed to Mission East vision, mission and values.
• Highly personable and can represent Mission East both in small community meetings and in high-level meetings both in country and internationally.
University Degree in development management, engineering, public health, agriculture, natural resource management or similar discipline.