UNOPS Yangon, Myanmar
Peace and Security Cluster
The UNOPS Peace and Security Cluster (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. It is led by the Director, who has overall authority and accountability for the performance PSC on behalf of its clients. The Director is responsible for administering and providing oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations.
Background – UNMAS
United Nations Mine Action Service (UNMAS) is a division of the Office of Rule of Law and Security Institutions (OROLSI) in the Department: of Peacekeeping Operations (DPKO). UNMAS is mandated by the United Nations General Assembly (RES/68/72) to ensure an effective, proactive and coordinated response to the problem posed by a wide range of explosive hazards. Legislative mandates also recognize UNMAS technical expertise in responding to threats posed by unsecured and unsafe conventional weapons and ammunition stockpiles. As an office within DPKO, UNMAS supports peacekeeping and special political missions in accordance with Security Council mandates.
Background – UNMAS Iraq
The UNMAS Iraq programme was formally established in June 2015, at the request of the UN Under-Secretary General for Peacekeeping Operations (DPKO) and the Special Representative of the Secretary General for Iraq, to lead the UN efforts to mitigate explosive threats in the country, as well as to support the enhancement of national and regional mine action capacities.
UNMAS is supporting multiple layers of operations under the UNMAS Iraq Strategic Plan which focusses on three main components:1. Explosive Hazard Management2. Capacity Enhancement3. Risk Education The Project Management Support Specialist reports to the Senior Programme Officer who provides broad supervision and guidance. The role is responsible for supporting the Senior Programme Officer with the day-to-day operations of the mission and coordinating mission progress and implementation. He/she maintains a close eye on the operational and financial performance, identifies probable issues that may need attention, supports in problem analysis and solution identification as necessary, coordinate resolution as per action-items assigned, drafting required correspondences to stakeholders concerned and preparation of mission reports. The Project Management Support Specialist’s responsibilities include the following:Project implementation
- Prepare and maintain project files, including internal and external project reports
- Manage information flows and oversee change controls, risk registers, and issue management by establishing document control procedures
- Manage assigned delivery of work packages and take responsibility for progress
- Coordinate and liaise with the Senior Programme Officer on the implementation progress
- Advise the Senior Programme Officer of any deviations from the plan and update plans
- Work with the Senior Programme Officer to identify and manage risks
- Review technical training materials for branding and consistency
- Maintain high quality standards in the preparation and review of all written communications and information products
Financial and procurement management
- Ensure project budget and financial expenditure and all administrative procedures in line with the work-plan
- Support the Senior Programme Officer by monitoring budgets, cash flow and reporting on expense obligations to ensure that deliverables are met
- Participate in regular reviews of project budgets and the programme budget to advise on compliance of planned expenditure with UNMAS Iraq Programme mandates and respective financial agreements
- Coordinate vendor communications, meetings, and reports as necessary
Project monitoring and reporting
- Provide substantive inputs to assist the Senior Programme Officer in the preparation of project reports and documents, ensure compliance with contractual obligations and UNOPS policies, processes and procedures
- Maintain records of project files and other supporting documents
- Maintain registers and/or logs as delegated by the Senior Programme Officer
- Prepare and review periodic and ad hoc substantive reports against donor contributions, projects and activities
- Prepare and review written communications and external relations documents for the programme, including highlight reports, articles and social media posts
- Maintain documentation of decisions and actions taken on strategic, programmatic and budget-related issues
- Support the Senior Programme Officer in maintaining the Electronic Blue File, Procurement, HR and Finance files as required by UNOPS policies
- Manage the compilation, consolidation and analysis of relevant data of the mission
Stakeholder management, coordination and liaison
- Draft proposals for donors funding
- Support the coordination and management of communications
- Liaise and build relationships with other United Nations (UN) agencies and international non-governmental organizations (I/NGOs) for the purposes of facilitating activities and improving the quality and relevance of information analysis
- Participate in meetings with UN agencies, NGO’s and other Stakeholders and provide programme information as required
- Prepare presentations and minutes for weekly, monthly, quarterly and annual programme reviews
- Provide logistical and substantive support for visits of donors and other delegations
- Assist the Programme Manager during donor visits, visits to embassies and presentations and visits to/by Mine Action stakeholders in country
- Liaise with UNAMI and other UN counterparts on broader programmatic issues and strategic planning, such as UNDAF+ and ISF; as welwell as on results-based budgeting and other reporting requirements
Knowledge management and innovation
- Support the compilation of lessons learned as per defined reporting format
- Ensure that Local capacities are built at every level and opportunity for Project Management Support
- Contribute to the dissemination and sharing of best practices and lessons learned for planning and knowledge building
- Contribute to expertise in tools and techniques
- Keep up-to-date with developments in UN Secretariat results-based budgeting and related guidance as well as donor guidelines for the management of financial contributions
Any other related duties as requested and tasked by the Senior Programme OfficerEducation
- An Advanced University degree (Master’s Degree or equivalent) in Business Administration, Logistics, Emergency Management, International Relations, Social Science, or related field and 5 years of relevant experience; OR
- A First-level University degree (Bachelor’s Degree or equivalent) in Business Administration, Logistics, Emergency Management, International Relations, Social Science, or related field and 7 years relevant experience;OR
- A Secondary School diploma (High School or equivalent) in Business Administration, Logistics, Emergency Management, International Relations, Social Science, or related field and 11 years relevant experience is required.
- Relevant experience is defined as experience in Programme, Project Management or Support, Partner Liaison, Communications or Business Administration.
- Experience in the field of Programme, Project Management or Support, Partner Liaison, Communications or Business Administration with focus on monitoring, reporting, development and coordination is desired.
- Experience in writing project proposals or reporting is required.
- Fluency in English (Speaking, writing, reading) is required
- Knowledge of Arabic (Speaking, writing, reading) is desired.
Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization. (for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above)
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.
- Contract type : International Individual Contractor Agreement (IICA)
- Contract level : IICA-2 ICS-10
- Contract duration : Open-ended, subject to organizational requirements, availability of funds and satisfactory performance
For more details about the ICA contractual modality, please follow this link:
UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.
UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.
Working with us
UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.
With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.
Work life harmonization
UNOPS values its people and recognizes the importance of balancing professional and personal demands.