Project Associate (Only for Myanmar National) 243 views

Project Associate (Only for Myanmar National)

  • Added Date: Friday, 06 December 2019
  • Deadline Date: Friday, 27 December 2019
  • Organization: UNDP – United Nations Development Programme
  • Country: Myanmar
  • City: Yangoon
  • Contract Type: Service Contract (SC)
  • Post Level: SB3
    • Support management and implementation of project activities; 
    • Provide procurement, payments and administrative support for the projects; 
    • Support knowledge building and knowledge sharing
    • Provide support to planning and organizing project activities, including the preparation and conduct of meetings, training, workshops and events
    • Provide inputs in the elaboration of the budgets for the project annual work plans and update the budget on system and expenditure reconciliation as required;
    • Support preparation of regular analysis based on project financial reports in order to inform project management of any potential risks and support decision-making on financial issues;
    • Communicate with stakeholders and implementing partners to inform and follow up activities 
    • Follows up on the internal expenditures control system including timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
    • Regular update on the Consultants List and electronic filing at sharepoint 
    • Initiate process for procurement of Consultants, Goods and Services, i.e, collection of quotation, canvassing and requisition, and communicate with procurement unit for necessarily follow up 
    • Support to contract management of Consultants 
    • Prepare high-quality and timely financial documents for payment processes, troubleshoot any issues, and monitor the completion of the payment processes
    • Support preparation of project finance documents;
    • Act as an alternate focal for updating the budget on system and expenditure reconciliation as required
    • Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas.
    • Ensures budget availability for requisitions, POs and vouchers Draft various correspondence and supporting documents concerning finance, administrative, logistical matters as required;
    • Supports in monitoring the project budget and preparing project finance documents (including budget revisions and GLJEs).
    • Assist travel and logistic arrangment for consultants and resource persons where necessary; i.e, claiming security clearance, fulfilling T&E module in Atlas, flight booking and vehicle and accommodation arrangement, etc.  
    • Support maintenance of the inventory of project assets/equipment and files; and
    • Provide any other administrative and logistical support as may be required.
    • Systematic gaining and sharing of knowledge and experience 
    • Organize briefings for new project staff on SoPs and guidelines
    • Synthesis of lessons learned and best practices in project management.
    • Sound contributions to knowledge networks and communities of practice.
    • Tracks and reports on mobilized resources
    • Researches best practices and poses new, more effective ways of doing things
    • Identifies and communicates opportunities to promote learning and knowledge sharing
    • Understands the main processes and methods of work regarding to the position
    • Strives to keep job knowledge up-to-date through self-directed study and other means of learning
    • Demonstrates good knowledge of information technology and applies it in work assignments
    • Documents ‘best practices’ in organizational change and development within and outside the UN system 
    • Demonstrates ability to identify problems and proposes solutions 
    • Uses information/databases/other management systems
    • Makes recommendations related to work procedures and implementation of management systems
    • Demonstrate corporate knowledge and sound judgment 
    • Self-development, initiative-taking 
    • Acting as a team player and facilitating team work 
    • Facilitating and encouraging open communication in the team, communicating effectively 
    • Creating synergies through self-control
    • Managing conflict
    • Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
    • Informed and transparent decision making
    • Secondary Education. A University Degree in Finance, Business or Accounting desirable, but it is not a requirement. 
    • 6 years with secondary education and 3 years with Bachelor Degree of progressively responsible project administration support experience is required, with knowledge of project finances preferred. 
    • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of spreadsheet and database packages, experience in handling of web-based management system is required.  Experience using ATLAS desirable.
    • Knowledge of IPSAS and/or IFRS preferred.
    • Fluency in English and Myanmar.

    Contract Duration: One year with possible extension

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