UNESCO Paris, France
Post Number : WHC 013
Grade : G-4
Parent Sector : Culture Sector (CLT)
Duty Station: Paris
Job Family: General Administrative Support
Type of contract : Fixed Term
Duration of contract : 2 years
Recruitment open to : Internal and external candidates
Application Deadline (Midnight Paris Time) : 08-DEC-2019
UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism
(Only candidates who are entitled to work in France may apply to this position).
OVERVIEW OF THE FUNCTIONS OF THE POST
Under the authority of the Director of the World Heritage Centre (CLT/WHC) and the direct supervision of the Chief of the Asia and the Pacific Unit of the World Heritage Centre, the incumbent shall exercise the functions of Programme Assistant and provide secretarial and specialized programme support to the Chief of Unit and other Professionals therein working on the implementation of the 1972 World Heritage Convention with the logistical, administrative and operational aspects of the programme.
The incumbent will, in particular:
- Provide secretarial services to the Asia and the Pacific Unit to ensure the timely preparation and dispatch of correspondence, reports, briefing notes, external communications and presentations (in English and/or French).
- Assist with the preparation of documents and the organization for the statutory meetings of the World Heritage Committee and its Bureau, the General Assembly of States Parties to the World Heritage Convention, and the UNESCO Executive Board and General Conference.
- Whenever necessary, informally translate correspondence from either French/English into the other language.
- Provide general information related to the World Heritage Convention in response to various types of queries from internal and external contacts.
- Prepare and ensure the timely execution of contracts, including all measures concerning payments and human resources related to the Unit.
- Ensure planning and travel arrangements for missions, training sessions or expert meetings organized by the Unit.
- Establish and maintain the Unit’s physical and electronic filing and reference systems, including for correspondence, contracts, agreements and any related payments.
COMPETENCIES (Core / Managerial)
Knowledge sharing and continuous improvement (C)
Planning and organizing (C)
Results focus (C)
For detailed information, please consult the UNESCO Competency Framework .
- Completed secondary, technical and/or vocational education.
- A minimum of three (3) years of work experience in office management or administrative/secretarial tasks.
- Experience in administrative support at national and/or international levels.
- Excellent coordination skills.
- Excellent drafting skills in English and/or French.
- Discretion, initiative and a service-oriented attitude to provide quality and timely support and services.
- Good interpersonal and communication skills, including ability to draft correspondence and correct documents.
- Ability to identify and negotiate best conditions for travel.
- Excellent IT skills with proficiency in the use of MS Office (Outlook, Word, Excel, PowerPoint, etc.).
- Excellent knowledge of either English or French (oral and written) and good knowledge of the other language.
- General secretarial training/certificate.
- Relevant experience in providing programme or administrative support within the United Nations system or in an international organization/institution.
- Knowledge of UNESCO’s policy and practices.
- Knowledge of the UNESCO World Heritage Convention.
- Knowledge of UNESCO’s administrative/informatics tools (IRIS, SISTER, DUO).
- Knowledge of another official language of UNESCO (Arabic, Chinese, Russian, Spanish).
BENEFITS AND ENTITLEMENTS
UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.
For more information in benefits and entitlements, please consult ICSC website and UNESCO’s career website .
Evaluation of qualified applicants may include an assessment exercise and a competency-based interview.
UNESCO applies a zero tolerance policy against all forms of harassment
UNESCO is committed to promoting geographical distribution ( last update ) and gender equality within its Secretariat. Therefore, women candidates are strongly encouraged to apply, as well as nationals from non- and under-represented Member States. Persons with disabilities are also encouraged to apply. Worldwide mobility is required for staff members appointed to international posts.
UNESCO does not charge a fee at any stage of the recruitment process.