Procurement specialist, essential medicines, GHSC-PSM 323 views

Procurement specialist, essential medicines, GHSC-PSM

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    • #3438573
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    Closing date:
    31 Dec 2019

    Chemonics seeks a Procurement Specialist, Essential Medicines, for the USAID Global Health Supply Chain Program- Procurement and Supply Management (GHSC-PSM) project located in Arlington, VA. GHSC-PSM is the primary vehicle through which USAID will 1) procures and provides health commodities; 2) provides technical assistance to improve partner countries’ management of the supply chain; and, 3) collaborates with key international stakeholders to support global health initiatives. The project encompasses three primary objectives: global commodity procurement and logistics; systems strengthening to support in-country supply chain management; and collaboration via strategic engagement to improve long-term global supply of health commodities. We are looking for individuals who have a passion for making a difference in the lives of people around the world.

    The Procurement Specialist will primarily procure essential medicines and other related commodities which will include the following activities: receive requisition orders (ROs) from country offices and other clients, ensure contract compliance for procurement and supplier contracts, and obtain sign off from clients on finalized ROs. The Procurement Specialist also is responsible for completing the necessary sourcing events (including drafting and issuing RFXs, confirming products specifications, Completing procurement requirements evaluation, and drafting the subcontracts for execution with vendors). The Specialist will create purchase orders (POs) and coordinate with suppliers, Quality Assurance team, and Deliver/Return team to ensure proper shipment of orders.

    Responsibilities include:

    • Obtain country office and/or USAID mission approval for Requisition Orders

    • Together with the Forecast and Plan team, determine whether requested products can be procured by internal distribution order (DO), supplier purchase order, or whether competitive sourcing is required

    • Organize Source Selection Evaluation Board (SSEB) for each sourcing project

    • Create RFXs (RFIs, RFPs, RFQs) leveraging evaluation criteria to gather requirements, determine evaluation criteria weighting, and develop technical questions

    • Conduct eRFX (RFI, RFP, RFQ) events using ARTMIS e-sourcing platform

    • Monitor the tender submission process for formatting, completeness, consistency, and compliance

    • Evaluate RFX responses leveraging standardized scoring methodology

    • Make supplier award recommendations to supervisors

    • Ensure the completeness and accuracy of contracts, including monitoring all related liabilities and third party contracts

    • Assist in the management of data related to the tendering process

    • Provide proactive and courteous customer service communication both verbal and written formats

    • Follow up on inquiries in a timely fashion

    • Continuously work to improve and broaden health commodity product knowledge

    • Liaise with Quality Assurance team and Lab Specialist team to ensure that requested health products meet appropriate quality standards and are in line with the USAID guidelines

    • Liaise with Deliver/Return (Freight Team) to ensure all proper waivers and documentation are prepared to pickup and ship goods to final destination

    • Stay abreast of and communicates any changes in contractual requirements


    • Bachelor’s degree or equivalent work experience

    • Minimum 3 years of procurement, supply chain, and/or technically relevant work experience

    • Solid understanding of USAID and other Federal Acquisition Rules

    • Pharmaceutical procurement experience preferred

    • CIPS, CPSM, or other relevant procurement certification preferred

    • Experience living or working in developing countries preferred

    • Technical product knowledge of one or more GHSC-PSM product areas

    • Experience living or working in developing countries preferred

    • Willingness to work overseas for up to 4-8 weeks per year and to consider long-term overseas assignments

    • Demonstrated ability to communicate clearly and concisely both orally and in writing, and lead presentations, training courses, and effective meetings

    • Strong knowledge of MS Office applications

    • Ability to work both independently and as part of a team

    • Demonstrated leadership, versatility, and integrity

    • English language fluency required, secondary language fluency desired

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