Rome, Italy
FAO Rome
1902850
Procurement Officer
Job Posting: 28/Nov/2019
Closure Date: 19/Dec/2019, 10:59:00 PM
Organizational Unit : Corporate Services Department, CSD
Job Type: Staff position
Type of Requisition : Professional Project
Grade Level : P-3
Primary Location: Various Locations
Duration : Fixed-term: one year with possibility of extension
Post Number : 2007600
CCOG Code : 1A09
IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments
- FAO is committed to achieving workforce diversity in terms of gender and nationality
- People with disabilities are protected from any type of discrimination during any stage of employment, including the recruitment phase
- All applications will be treated with the strictest confidentiality
- The incumbent may be re-assigned to different activities and/or duty stations depending on the evolving needs of the Organization
Organizational Setting Procurement Service provides policy and operational support to ensure that the Organization procures goods, works and services based on ‘Best Value for Money’ principles. The post will be located in a Decentralized Office and may be responsible for procurement activities in more than one country. The first available location is Islamabad, Pakistan. Others will be available in the near future.
Reporting Lines The Procurement Officer reports to the Chief, Procurement Services (CSDA) for functional and policy guidance and administratively to the highest ranking officer in the duty station.
Technical Focus Procurement of goods and services and quality assurance for Letters of Agreement in compliance with FAO’s rules and regulations.
Key Results Ensure that procurement activities comply with FAO’s established policies and procedures and reflect best practice for public procurement.
Key Functions
- Plans, develops and manages all procurement and contractual aspects of significant complexity;
- Advises requisitioning units on the full range of procurement issues, providing support and guidance at all stages of the procurement cycle, meeting objectives under tight deadlines;
- Prepares solicitation process, identifies method of solicitation, drafts tendering documents, identifies sourcing strategy and distributes invitations to tender, also using e-tendering system and supports bid/proposals evaluations while ensuring the solicitation process is fair, objective and transparent and that it follows the general principles, as set forth in the FAO Manual Section;
- Prepares and presents cases to the relevant Procurement Committees;
- Participates in and conducts site inspections, bidder’s conferences and contract negotiations;
- Conducts market research to keep abreast of market developments; researches and analyses statistical data and market reports on the world commodity situation, production patterns and availability of goods and services;
- Contributes to updating procurement policies and related tools, provides procurement reporting as well as clarification/information for auditing purposes;
- Participates in the development of training and related training materials and promotes best practices and capacity development at headquarters and Decentralized Offices;
- Provides guidance to new/junior staff and stakeholders; ensures entry of accurate data using the Organization’s Enterprise Resource Planning (ERP) and related systems;
- Makes initial determinations and recommendations concerning disputes or claims arising from contractual instruments or procurement processes;
- Prepares monitoring reports, reviews and analyses data and makes recommendations based on findings;
- Performs other duties as required.
Specific Functions
- Undertakes the buyer function in conformity with FAO’s rules and regulations;
- Reviews Letters of Agreement in conformity with the quality assurance function as set forth in FAO’s rules and regulations;
- Identifies and makes initial determinations and recommendations concerning disputes or claims arising out of procurement actions;
- Organizes and participates in, as appropriate, local tender opening panels and the Local Procurement Committee (LPC);
- Coordinates with forwarding agents relating to custom clearance, packing, and shipment of goods and maintains logistics records of such procurement-related activities. CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
- Advanced university degree in law, business, administration, economics, public administration or commerce or a related field;
- Five years of relevant experience in procurement related activities with at least two years of supervisory experience;
- Working knowledge of English and limited knowledge of one of the other languages of the Organization (Arabic, Chinese, Russian, French, Spanish).
Competencies
- Results Focus
- Teamwork
- Communication
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- Building Effective Relationships
- Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
- Work experience in more than one location or area of work, particularly in field positions is desirable;
- Demonstrated knowledge of internationally recognized procurement standards and of all phases of international procurement techniques and operations used in contracting for a diverse range of goods and services;
- Extent and relevance of experience in public sector procurement dealing with complex contractual issues including revising, drafting of contract, formulating options and proposing recommendations;
- Extent and relevance of experience in identifying clients’ procurement-related needs and in providing support and guidance from clients’ point of view;
- Demonstrated ability to draft complex documents in English is considered a strong asset.
Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency. GENERAL INFORMATION
- Candidates endorsed in the selection process for this vacancy announcement will be considered for the FAO Professional Employment Roster for a period of two years. The Roster is used to fill other similar positions at the same or lower grade, and in the same or another duty station;
- FAO reserves the right not to make an appointment, to make an appointment at a lower grade, or to make an appointment with a modified job description. CONDITIONS OF SERVICE
A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link: http://www.un.org/Depts/OHRM/salaries allowances/salary.htm Other benefits, subject to eligibility, include:
- Dependency allowances
- Rental subsidy
- Education grant for children
- Home leave travel
- 30 working days of annual leave per year
- Pension fund entitlements under the UN Joint Staff Pension Fund
- International health insurance; optional life insurance
- Disability protection
FAO encourages a positive workplace culture to increase inclusivity and diversity within its workforce. FAO applies measures in which all staff members contribute equally and in full to the work and development of the Organization. This includes:
- elements of family-friendly policies
- flexible working arrangements
- standards of conduct
HOW TO APPLY
- To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications and language skills;
- Candidates are requested to attach a letter of motivation to the online profile;
- Once your profile is completed, please apply and submit your application;
- Your application will be screened based on the information provided on your online profile;
- Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list;
- Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications;
- Incomplete applications will not be considered;
- Only applications received through the FAO recruitment portal will be considered;
- We encourage applicants to submit the application well before the deadline date.
If you need help, or have queries, please contact: [email protected]
FAO IS A NON-SMOKING ENVIRONMENT
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