Philippines: Hivos EoI : Regional Program Support Officer for VOICEManila, Philippines 218 views

Closing Date : 2019-12-11
Duty Station : Manila, Philippines
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Organization: Hivos
Country: Philippines
Closing date: 11 Dec 2019

Hivos is an international organization that seeks new solutions to persistent global issues. With smart projects in the right places, we oppose discrimination, inequality, abuse of power and the unsustainable use of our planet s resources. Our primary focus is achieving structural change. This is why we cooperate with innovative businesses, citizens and their organizations. We share a dream with them of sustainable economies and inclusive societies. For its Hivos seeks qualified candidates for the position of:

Title : Regional Program Support Officer for VOICE

Duty Station : Manila, Philippines

Report to : Country Program Officer in Coordination with Roving Regional Grants Officer

Duration : 1 year

Functional Context

Voice is a newly established consortium between Oxfam Novib (Netherlands) and Hivos. An initiative from the Netherlands Ministry of Foreign Affairs, Voice is a Euro 50 million grant facility for five years (2016-2021) that targets 5 rightsholder groups in ten countries in Africa and Asia. It aims to strengthen the lobby and advocacy capacity of Civil Society Organisations and representatives of the rightsholder groups based on the principle of Nothing about us without us. Some rightsholder groups are hard to reach via regular programming. Voice promotes the use of innovative ideas and strategies in order to support their empowerment processes, and to have their voices heard and respected. For more information on Voice please visit

The Regional Program Support Officer is a shared position between all Voice country teams in Southeast Asia (Cambodia, Indonesia, Laos, and the Philippines) and falls under the supervision of and reports to the country Program Officer where they are based in coordination with the Roving Regional Grants Officer Asia and the Global Support Officer.

The Regional Program Support Officer is responsible in assisting and supporting the country teams with the administration, contracting, planning, logistics, and event-related activities of the Voice program in the region

The Regional Program Support Officer works in close liaison with the Program Officers for Cambodia, Indonesia, Laos, and the Philippines.

Roles and responsibilities

Support the development and implementation of grantmaking priorities that support the empowerment and influencing strategies of all 5 Voice rightsholder groups (LGBTI, Persons living with disabilities, the youth and elderly, Indigenous Groups and Ethnic Minorities, and Women facing exploitation, abuse and/or violence);

Prepare submitted proposals and applications for evaluations;

When requested, take part in reviewing and scoring of proposals with other members of the Voice teams;

Update and maintain information on the online application system (i.e. Smartsheets) at each stage of the proposal assessment process;

Upload, update and maintain grantee information in SAP/ADOBE related to the grant management process, including creating new counterparts, inputting of new projects, and indicating when reports are received/assessed;

Maintain and update files and records for each grantee in Box according to Voice requirements;

Support the planning, procure supplies, and organize logistics of monitoring visits, outreach activities, Outcome Harvesting workshops, kick-off meetings, linking and learning activities, and other events;

Arrange the administrative handling of consultant contracts and monitor the terms and approval of payments;

Support the Voice teams in responding to questions from internal and external stakeholders, its project and staff, and be able to redirect them to the appropriate persons;

Participate in the Voice e-Meets and learning events

Occasionally take part in monitoring visits to grantees;

Perform other duties as required;

Knowledge, experiences and competencies

Bachelor s Degree or an equivalent of 2 years of work experience in similar administrative positions;

Previous experience in grant management and contracting preferred;

Experience in project administration, project documentation, and overall archiving systems, both paper and electronic;

Experience working for international organisations, projects, or other settings is an asset;

Comfortable communicating and working remotely with diverse teams preferred;

Excellent command of spoken and written English is required, fluency in other languages (Bahasa Indonesia, Filipino, Khmer, Lao) is a strong asset;

Ability to manage competing priorities and manage stress effectively in a dynamic work environment;

Result & customer-oriented approach to problem-solving with a high degree of accuracy; Relevant working experience with civil society organisations and community-based organisations;

How to apply:

To apply for this position please submit your CV and a cover letter to hr.sea@hivos.orgno later than 11 December 2019.

Please specify the position name you are applying for ( **VOICE Regional Program Support Officer**. ) in the subject line of your email.

Only shortlisted candidates will be notified.

For more information about Hivos Southeast Asia, visit

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