Background Information – Job-specific

Kenya Multi Country Office manages a growing portfolio of engagements, including associated strategic and operational risks. The KEMCO sub-region currently consists of an established Operation Centre in Nairobi/Kenya which manages a portfolio of engagements in multiple countries in East and South Africa. This includes primarily transactional projects in partnership with the Nairobi based UN Agencies, UN-Habitat and UNEP, and multiple ‘operational’ projects in Kenya, Uganda, Tanzania and several island states.
KEMC has its own Technical and Design Services Unit (TSU) which comprises a core group of technical staff supplemented by experts employed on a retainer basis. The group conducts feasibility studies and assessments and engages in design and monitoring work. The core group’s skills include Civil, Structural, Mechanical and Electrical Engineering, Architects, Design Associates and Quantity Surveyors.

Under the guidance and supervision of the Technical Services Manager and in close collaboration with the the Monitoring, Evaluation (M&E) Advisor (Retainer) will perform the following functions:

Functional Responsibilities

Monitoring and Evaluation

• Design, develop and roll out a M&E strategy for the KEMC in close consultation with the implementing partners, and in accordance with UNOPS guidelines;
• Formulate a results and logical framework for the Programme in consultation with relevant stakeholders
• Develop and maintain a system that collates information on all KEMC funded projects that need to feed into the results ad M&E framework
• Provide oversight and support on M&E and performance issues to implementing partners collaborating with UNOPS
• Undertake site visits for Monitoring and Evaluation in accordance with the M&E plan

• Ensure that implementing partners fulfil their M&E obligations, including enabling the participation of beneficiaries, and that recording and reporting systems are harmonised both among implementing partners and with national systems where possible; Reporting:

• Agree the reporting cycle and reporting requirements with each implementing partner;

• Develop standard monitoring, evaluation and reporting formats for KEMC based on the logical framework and reporting requirements;

• Support the preparation of quarterly and annual progress reports of KEMC to the other stakeholders.

• Support the Mid Term Review, End Project Reviews and Annual Reviews and related reporting requirements; and

• Together with the MIS specialist lead the development of a comprehensive MIS dashboard that will incorporate all the reporting requirements of implementing partners. Communication:

• Support the elaboration of a KEMC Communication and Visibility strategy and implementation plan that is in line with UNOPS guidelines;

• Lead the development of the KEMC website with input and concurrence of stakeholders;

• Finalize a KEMC Communication and Visibility Manual in consultation with partners that would ensure compliance to the partners communication principles UNOPS guidelines; and

• Ensure that all communication material, press and digital, have been approved by partners prior to publication. Knowledge Management:

• Provide technical guidance for the implementation of the M&E plan, through training and other on-site support;

• Develop process for knowledge management within the programme including recording of lessons learnt and best practices;

• Establish mechanisms to use KEMC knowledge and experience, including feeding into: a) KEMC own programming; b) programming by other donors in the sector, and c) policy dialogue with government

• Based on the monitoring and evaluation data, support the project in developing performance improvement plans; and

• Build capacities of implementing partners in M&E through workshops based as needed.

• Perform other duties as may be assigned by the TS Manager to support the implementation and oversight of the project. Personnel Management:

• Lead and motivate the M&E Team – M&E officer, Data entry, MIS specialist

• Ensure that behavioural expectations of team members are established

• Ensure that performance reviews are conducted

• Identify outstanding staff and bring them to the attention of the TSU Manager

• Have a thorough understanding of UNOPS personnel contract modalities (including ICA and Staff)

Education/Experience/Language requirements

Education A Master’s degree in Business administration, International relations, Journalism, Communication, Participatory Development, Social Sciences or related field; preferably with an international organization or the public sector;
A Bachelor’s Degree with additional two (2) years of relevant experience may be accepted in lieu of the advance university degree;

A Technical Diploma with additional four (4) years of relevant experience may be accepted in lieu of the advance university degree;

Experience

Minimum of seven (7) years’ of relevant experience in design, development and/or implementation of monitoring and evaluation systems in humanitarian programme is required;
Experience in management/oversight/support of various implementing partners in donor funded programmes is required;
Experience in providing Monitoring and evaluation of multi partner programmes is required;
Experience in post-disaster and reconstruction experience required
Strong communication and interpersonal skills is an added advantage;
Experience working with national governments, Capacity building, Knowledge Management and experience with major donors/Multilateral Development Banks (MDBs) is an added advantage;
Experience in disaster risk management and evidence based data and information is an added advantage;

Prior experience in the UN system is an added advantage;
Language

Fluency in written and oral English required;
Knowledge of another official UN language is an asset;

Certifications

• Certificate in Project Management or relevant training on programmes, monitoring and evaluation, communications, management and programme administration will be an advantage.

Competencies

• Strategic Perspective: Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.
• Integrity and Inclusion: Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
• Leading Self and Others: Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
• Partnering: Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
• Results Orientation: Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
• Agility: Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
• Solution focused: Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
• Effective Communication: Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration Contract type: Individual Contractor Agreement
Contract level: IICA 3
Contract duration:‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-of…

Contract type: International Individual Contractor Agreement (IICA)
Contract level: IICA 3 (ICS 11)
Contract duration: 1 year renewable subject to satisfactory performance and the availability of funds

Additional Considerations

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization – UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information – UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Background Information – Kenya

Kenya
The UNOPS Kenya office manages more than 60 projects in around 10 countries of eastern and southern Africa. UNOPS in Kenya helps partners achieve their project goals in sectors including: governance, education, health, the environment, grant management and rural development.