Logistics Assistant 30 views0 applications 217 views

BACKGROUND:

Right To Play is a global organization committed to improving the lives of children and youth affected by conflict, disease and poverty. Established in 2000, Right To Play has pioneered a unique play-based approach to learning and development which focuses on quality education, life skills, health, gender equality, child protection and building peaceful communities. With programming in over 15 countries, Right To Play transforms the lives of more than one million children each week, both inside and outside of the classroom. In addition to our work with children, Right To Play advocates with parents, local communities, and governments to advance the fundamental rights of all children.

Right To Play is headquartered in Toronto, Canada and has operations in North America, Europe, the Middle East, Africa and Asia.

Visit us at www.righttoplay.com

JOB SUMMARY:

The Logistics Assistant reports directly to the Project Officer (PO) where applicable and is responsible for the proper implementation of logistics procedures in all Right To Play programs. He/she is the technical focal point for procurement and transport.

 PRIMARY RESPONSIBILITIES:

Job Responsibility #1: Supply chain and procurement (50% of Time):

• Generates and remains up to date on a list of preferred suppliers; orders and prepares contracts, procures items from local suppliers or elsewhere as appropriate.
• Responsible for procurement and management of office supplies such as stationary, cleaning material and catering supplies.
• Keeps clear and well-documented files and well-organized archives on operations: ledgers, requisition orders, release orders, stock /Bin cards, stock reports, loss adjustment reports, physical inventory.
• Receives inventory and provides timely, accurate stock and inventory reports including equipment tracking reports for management information and donor reporting purposes.
• Ensures that RTP assets are received, coded and registered in the assets register and ensures disposal of RTP assets are carried out according to existing policies and specific donor rules.
• Manages relationship with venders, suppliers and contractors to facilitate flow of services.

Job Responsibility #2: Building management   (20% of Time):

• Maintains all office buildings and provision of utilities, highlights facilities and maintenance needs and coordinates with services providers.
• Ensures servicing of generators and monitor fuel consumption.
• Follows up on leases for all RTP building.

Job Responsibility #3: Fleet management and office support  (10% of Time):

• Plans and coordinates the procurement of equipment and motor vehicle spare parts.
• Ensures that daily and weekly vehicle and stand-by generator inspections are performed and that regular servicing is carried out.
• Facilitates the repair or recovery of vehicle and generator breakdowns when required, including repair/recovery outside of working hours; follows up on periodic services of the vehicles.
• Ensures the annual inspection of vehicles as per the procedure of the country.
• Prepares quarter and annual reports on the vehicle performance i.e. mileage covered and the unit and total cost incurred for each vehicle.
• Plans and provides all transportation services such as travel arrangement, booking and ticketing, visa applications, vaccinations, hotel and taxi booking, travel allowances and expense claims for programme team as well as other RTP staff in line with the stipulated transport request procedures.
• Stores and tracks assets.
• Follows up with staff members regarding safety issues to ensure RTP

Job Responsibility #4: Conference and events management  (10% of Time):

• Assists with negotiations for space contracts and books event space, arranges food and beverage, orders supply and audio visual equipment, makes travel arrangements, orders event signs, and ensures appropriate décor to meet the quality expectations of the event.
• Conducts research, makes site visits and finds resources to help staff make decisions about event possibilities.
• Keeps track of event finances including check requests, invoicing, and reporting.

Job Responsibility #5: Team management (5% of Time):

• Supervises and monitors all drivers in their daily duties (daily vehicle inspections, preventative maintenance reporting, logbooks, cleaning of vehicles, adherence to safety etc.)
• Ensures that Drivers and Guards are familiar with their roles and responsibilities within their individual job profiles and provides all coaching and support to build their capacity.

Job Responsibility #3: Performs Other Duties (5% of Time):

• Performs other duties as assigned.

Employment Start Date:

• Immediately

Contract Duration:               

• Long term engagement based on performance and availability of funds

Compensation:                         

• We offer a competitive salary and benefits package including a flexible work policy (e.g. work from home and flex hours).

DEPARTMENT/DIVISION:

• RTP Assosa Field Office

Job Requirements

MINIMUM QUALIFICATIONS (must have):

EDUCATION/TRAINING/CERTIFICATION:

• Diploma in procurement, supply chain management or other related discipline

 EXPERIENCE:

• 2 years’ experience in procurement related responsibilities at the national or international level

 COMPETENCIES/PERSONAL ATTRIBUTES:

• Understanding of quality control processes
• Excellent organization and communication skills
• Ability to work independently
• Ability to work well under tight deadline
• Integrity and details focused
• Excellent research and negotiation skills
• Ability to manage a team and provide feedback

KNOWLEDGE/SKILLS

• Proficiency in use of Microsoft applications, including Excel, Word
• Ability to use automated procurement systems
• Understanding of fleet management
• Written and oral communication skills
• Skilled in record keeping and documentation

LANGUAGES

• Fluency in oral and written English, Amaric and  Afan Oromo is a required

DESIRED QUALIFICATIONS:

• Previous work experience with an l/NGO

How to Apply

If you are interested in applying for this position, please send your resume and cover letter to:

[email protected] and kindly include “Position Name” and your name in the subject line. Please indicate your salary expectations in the cover letter.

While we thank all applicants for their interest, only those selected for interviews will be contacted. Right To Play provides equal employment opportunities to employees regardless of their gender, race, religion, age, disability, sexual orientation or marital status. We offer a family-friendly environment that allows for flexible work arrangements in order to support staff diversity and ensure a healthy work-life balance.

We are a child-centered organization. Our recruitment and selection procedures reflect our commitment to the safety and protection of children in our programs. The successful candidate will be required to provide a satisfactory police record check as a condition of employment.

 To learn more about who we are and what we do, please visit our website at www.righttoplay.com