Internship – Information Management Unit – Project Management Office, The Hague – NL 182 views


19101 | Registry

Organisational Unit:

Information Management Services Section, Registry

Duty Station:

The Hague – NL

Contract Duration:

6 months

Deadline for Applications:

31/01/2020

Required Documents for This Application

Please note that you will need to have the following information ready in order to complete your application:

  • A completed ‘Duties and Responsibilities Form’ (refer to step 1 on your eRecruitment Profile page).
  • Motivation letter (maximum of 400 words).
  • Two reference letters (one academic).
  • Scanned copies of university degrees and/or diplomas.
  • Scanned copies of official academic transcripts that state your courses, results and completion date.
  • One short essay on a subject relevant to the work of the Court (maximum of 750 words, single spaced, type written).

Contract Duration

Interns are required to work full time for a period between three and six months (to be agreed to prior to commencement). Internship placements shall not be extended beyond six months.

Organisational Context

The International Criminal Court has a project to migrate the current content repository (using SharePoint on premise) to the latest version. This would enable the Court to move to a more user-friendly platform and improve the experience of using the system for staff.

The objective of this project is the successful migration of all relevant content from the current SharePoint environment to the latest version, including complete migration of workflows, relevant web parts and existing access rights and security settings.

The project is ongoing, and we are currently looking for an individual who can work in the Information Management Unit (IMU). IMU is a unit within the Information Management Services Section (IMSS) within the Registry and defines frameworks and standards to effectively manage data. The successful candidate will be directly reporting to the Project Manager and will be supporting in the execution of the project activities.

Duties and Responsibilities

  • Support in updating project documents such as project plan, issues list, risk register, etc.;
  • Coordinate with relevant stakeholders where actions are required and help ensure that tasks are completed on time;
  • Test the new system and give feedback on the test results;
  • Organise and participate in project meetings;
  • Draft meeting minutes and project communications;
  • Support change management initiatives such as coordination of training to end users and preparation of user guides;
  • Any other duties as assigned by the supervisor.

Required Qualifications

Education:

All Candidates must have a degree or be in the final stages of their studies at a recognised university. Candidates are expected to have a very good record of academic performance.

Experience:

Internship placements focus on candidates in the early stages of their professional careers therefore; practical experience is not an essential prerequisite for selection. However, practical experience on project management will be considered an asset.

Knowledge, Skills and Abilities:

  • Strong organisational and planning skills.
  • Demonstrable coordination and communication skills.
  • Able to adapt to multicultural and multilingual working environments.
  • Possesses strong teamwork skills (listens, consults and communicates proactively).
  • Has acquired a good standard of computer skills (including Microsoft Office applications).

Knowledge of Languages:

Proficiency in one of the working languages of the Court, French or English, is required. Working knowledge of the other is desirable. Knowledge of another official language of the Court (Arabic, Chinese, Russian and Spanish) is an asset. [This can be changed accordingly]

Other criteria:

In line with the ICC’s efforts to improve geographical representation among staff, nationals of the countries listed below are strongly encouraged to apply.

Non-represented or under-represented countries at the ICC as of 30 June 2019: Afghanistan, Andorra, Antigua and Barbuda, Argentina, Austria, Bangladesh, Barbados, Belize, Bolivia, Brazil, Bulgaria, Burkina Faso, Cambodia, Cabo Verde, Central African Republic, Chad, Chile, Comoros, Cook Islands, Costa Rica, Cyprus, Czech Republic, Denmark, Djibouti, Dominica, Dominican Republic, El Salvador, Estonia, Fiji, Gabon, Germany, Grenada, Guyana, Guatemala, Honduras, Hungary, Iceland, Japan, Jordan, Latvia, Liberia, Liechtenstein, Lithuania, Luxembourg, Madagascar, Malawi, Maldives, Malta, Marshall Islands, Mexico, Montenegro, Namibia, Nauru, Norway, Panama, Paraguay, Republic of Korea, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines, Samoa, San Marino, Seychelles, Slovakia, Suriname, Sweden, Switzerland, Tajikistan, North Macedonia, Timor-Leste, Tunisia, Uruguay, Vanuatu, Venezuela, Zambia.

Remuneration

Please note that the ICC is not able to provide all participants in the Internship and Visiting Professional Programme with remuneration, nor is it possible to provide reimbursement for expenses incurred during the internship or visiting professional placement.

Applicants should therefore be able to support themselves for the duration of their internship or placement.

Limited funding may, however, be available through the ICC’s Trust Fund for the Development of Interns and Visiting Professionals, which receives donations from States Parties and other donors to fund nationals of States Parties from developing regions. These donations are equally divided between the four Organs of the Court.

If funding is available, the Human Resources Section shall assess a candidate’s eligibility in accordance with the terms of reference of the Trust Fund as agreed by the donors.

In order to be eligible, the applicant must, among other criteria, be a national from a country that is a State Party to the Rome Statue and appears on the United Nations Statistics Division’s list of developing regions.

Candidates eligible for funding shall receive detailed information and further instructions after the selection process is finalized. Stipends will always be agreed at the time of offering the internship. No funding will be provided at a later stage.

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