Human Resources Coordinator 8 views0 applications 179 views

The Organization

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And its girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

Key End Results and typical Responsibilities:

• Coordinate country learning and development programs by identifying related staff learning gaps in consultation with line management leveraging on the performance management system in place and changing circumstances. Assist in delivering learning where possible. Contribute to the development of a career path and ensure its communication to the concerned parties in line with related procedures.
• Contribute to the recruitment processes to ensure that Plan Egypt has a functional work force.
• Coordinate and process the monthly timesheets for all staff and produce a monthly consolidated report to be used for cost recovery.
• Liaise with service provider on staff health insurance to ensure high level of service and effectiveness of the relationship.
• Contribute to the process of annual appraisals including training staff, following up on the process and conducting performance review sessions when appropriate.
• Maintain an effective electronic human resources information system ensuring completeness and accuracy of records at all times in line with organizational standards and fitting practices.
• Collate annual leave plans from all staff for effective leave planning, monitoring and management in line with HR Policy Manual provisions.
• Conduct monthly reviews of leave schedules/reports for completeness & adherence to plans.
• Provide support in identifying and mitigating human resources risks including HR initiatives.
• Provide support in developing and implementing country HR policies. Clarify HR policies and related queries to staff.
• Promote and abide by Plan policies and procedures including but not limited to safeguarding children and young people policy, code of conduct and mandatory reporting responsibilities.
• Enter data into the HR systems and personal files and keep them up-to-date in order to facilitate HR processes management.
• Administrate the HR information systems (HRIS, HITS) to ensure that it is maintained updated and functional.
• Prepare quality HR quarterly and year end reports within stipulated timeframes for review by the Country HR Manager.
• Perform any other tasks that may be required by the line manager.
   
  Dealing with Problems:
• The post holder is required to demonstrate the ability to solve problems objectively and equitably, think strategically while introducing innovations as needed to meet the demands of a dynamic and sometimes unpredictable internal and external employment environment
• S/he is also expected to ensure that Plan policies and local labor laws are adhered to

Knowledge, Skills and Behaviours Required to Achieve Role’s Objectives:

Knowledge:

• A Bachelor degree in a relevant discipline
• Human Resources Management diploma
•  A minimum of 2-3  years managerial experience at a similar level preferably in an  INGO environment is desirable.

  Skills:

• Excellent English language writing and speaking skills
• Excellent communication, analytical and problem-solving skills
• Strong negotiation, organizational, facilitating and influencing skills
• High degree of confidentiality and integrity
• Strong planning and organizational skills
• Proficiency in MS office tools
• Having the ability to distinguish and describe key gender equality and inclusion concepts (including equity, discrimination, exclusion, gender, social norms, root causes and transformation).

Behaviours

• Ability to work collaboratively with others
• Ability to thrive in a cross-cultural environment
• Flexible, self-starter, team player, able to work without supervision
• Enthusiastic, focused

Behaviours (Plan International’s Values in Practice)

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organization for all children, girls & young people.
• We strive for lasting impact
• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximize long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.
• We work well together
• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.
• We are inclusive and empowering
• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

Type of Role: One year fixed term contract.

Location: Country Office – Maadi – Cairo

Reports to: Human Resources Manager

Closing Date:  16th of December 2019