Human Resources Assistant 198 views

Human Resources Assistant

  • Added Date: Saturday, 14 December 2019
  • Deadline Date: Thursday, 02 January 2020
  • Organization: UNDP – United Nations Development Programme
  • Country: Nepal
  • City: Kathmandu
  • Contract Type: FTA Local
  • Post Level: G5
  • UNDP has been supporting the Nepalese people in their struggle against poverty since it opened an in-country office in 1963. Much of this support has gone to building up the capacity of government agencies, civil society and community groups to fight poverty, and to bringing these groups and Nepal’s donors together to design and implement successful poverty alleviation projects.

    In parallel to the roll-out of its new Country Programme, 2018-2022, UNDP Nepal is reorganizing internally and moving towards strategically repositioning UNDP’s global contributions in support of the Sustainable Development Goals and collaboration with national development partners.  Nepal is accelerating its agenda of federalization while reconciling aspects of its Constitution which have implications for how UNDP engage with central and local level authorities.  Meanwhile, Nepal’s GNI continues to grow, making graduation from LDC status a scenario for which UNDP needs to begin planning and adapting to different models of development cooperation.

    Under the guidance and direct supervision of the Human Resources Analyst, the Human Resources Assistant, ensures execution of transparent and efficient Operations (HR) services in CO. The Human Resources Assistant promotes a collaborative, client-oriented approach and supports to the maintenance of high staff morale.
    The Human Resources Assistant works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs staff to exchange information and ensure consistent service delivery.


    Functions / Key Results Expected:

    Ensures implementation of operational and HR strategies and policies focusing on achievement of the following results:

    • Full compliance of records and reports with UN/UNDP rules, regulations, policies, procedures and strategies; effective implementation of the internal control framework;
    • CO Operations business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and office management;
    • Provision of information to the management and staff on strategies, rules and regulations.

    Implements HR services focusing on achievement of the following results:

    • Preparation of draft job descriptions, vacancy announcements, compiling matrixes, performing functions of Secretary in interview panels;
    • Preparation of contracts;
    • Tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas;
    • Maintenance of the CO staffing table;
    • Collection of background information for submissions to the Compliance Review Panel;
    • Update of the CO rosters;
    • Maintenance of proper filing system for HR records and documents;
    • Provision of information for cost-recovery bills in Atlas for HR services provided by UNDP to other Agencies.

    Ensures proper staff performance management and career development focusing on achievement of the following  results:

    • Provision of background information to TMRG;
    • Provision of background information for drafting Whole Office Learning Plan and individual learning plans.

    Ensures conduct of UN-related surveys focusing on achievement of the following results:

    • Collection of information for comprehensive and interim local salary, participation in the work of the LSSC, hardship and place-to-place surveys.

    Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

    • Participation in the trainings for the operations/projects staff;
    • Contribution to knowledge networks and communities of practice.


    Core Competencies:

    Ability to make new and useful ideas work
    Level 2: Analyzes complex technical materials (including data) and makes concise, relevant recommendations

    Ability to persuade others to follow
    Level 2: Proactively identifies new opportunities and challenges

    People Management
    Ability to improve performance and satisfaction
    Level 2: Takes ownership of responsibilities

    Ability to listen, adapt, persuade and transform
    Level 2: Understands, explains and shares information on assigned tasks with accuracy and clarity

    Ability to get things done while exercising good judgement
    Level 2: Meets goals and timelines for delivery of products or services.

    Technical / Functional Competencies:

    Job Knowledge/Technical
    Understands and applies main processes and methods of  HR operations.
    Possesses basic knowledge of organizational policy and procedures relating to HR and applies them consistently.

    Level 2: Execute & Learn: Execute & Learn: Perform defined tasks

    Learning and Development
    Knowledge of enterprise learning and development issues, concepts, and principles, and ability to apply them to enhance the fulfillment and performance of employees
    Level 2: Execute & Learn: Performs defined tasks efficiently and deepens knowledge of area of work

    Performance Management
    Ability to manage organization, department and employee goals
    Level 2:Execute & Learn:Performs defined tasks efficiently and deepens knowledge of area of work

    Knowledge of recruiting issues, procedures, and principles and the ability to apply them to strategic and/or practical situations to secure quality candidates
    Level 2: Technical Assistance: Performs defined tasks efficiently and deepens knowledge of area of work

    Client Orientation
    Organises and prioritizes work schedule to meet client needs and deadlines
    Level 2: Execute & Learn: Performs defined tasks efficiently and deepens knowledge of area of work



    Completion of Secondary Education or Bachelor’s degree in the HR Management, Business Administration, Public Administration or a related field.

    Secondary education with 5 years  or Bachelor’s with  2 years of experience at the national or international level in providing Operational  services;
    Experience in the usage of computers and office software packages (MS Word, Excel etc.)

    Language Requirements:
    Proficiency in English and Nepali


    Important applicant information

    All posts in the GS categories are subject to local recruitment.

    Applicant information about UNDP rosters

    Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

    Workforce diversity

    UNDP is committed to achieve work force diversity (in terms of nationality, minority groups, caste/ethnic groups, persons with disability etc.) and has a policy to have gender balance among staff at all levels.  Qualified female candidates and candidates particularly from disadvantaged and socially excluded groups are strongly encouraged to apply.

    All applications will be treated with highest confidentiality

    Scam warning

    The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

    Contract Duration: 1 Year with possibility for extension

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