Background: I Choose Life – Africa (ICL) is a youth focused organization that seeks to empower youth in Kenya and across Africa as the foundation for sustainable development. Registered in 2004 and working closely with Government, ICL has over 14 years’ experience implementing evidence based adolescents and youth programs in over 345 institutions of learning (Primary, Secondary and Higher learning institutions) across 23 Counties in Kenya. The organization implements programs in Health and Nutrition, Education, Economic Empowerment and Leadership and Governance Sectors. To ensure maximum impact in these sectors, ICL utilizes a multi-sectorial approach, Quadra Helix development approach (which brings together the Government, Private sector, Academia and Civil society) to foster innovative and sustainable transformation in communities.

Vision: ‘Healthy Africa, Empowered People!’

Mission: To improve the life opportunities of youth aged 10-24 through strategic empowerment for sustainable development.

Position Summary The incumbent will participate in proposal development, budgeting, donor financial reporting and grants management and administrative leadership in the areas of finance and grant management in ICL Africa. In addition, support counties in the actualization of their county strategic plans 2030.

Key responsibilities

Finance Management

· Review and verification of financial transactions/activities/documentation for accuracy, appropriateness and completeness and ensure full compliance of financial services and transactions with donor rules, regulations, policies and recording and reporting systems.

· Prepare projects’ monthly cash flow projections MCMP ensuring timely requests for replenishment of the project bank account.

· Prepare bank reconciliations and other balance sheet items.

· Timely posting of data on Microsoft Navision accounting system

. Ensure proper book keeping and maintaining accounting records, payable and accounts

receivables.

Grant Management

• Provide support in monitoring adherence with the terms and conditions of grant agreements.
• Ensure grants awarded are in compliance with DfID and other donor regulations.
• Assist in the review and updating of operational policies and procedures for procurement and contracts/grants management

· Provides support on contracts and subcontracts management from the pre-solicitation stage through completion or closeout.

Budgeting and budget monitoring

• Take part in proposal development and support the team in budget preparation.
• Ensure proper budget implementation to ensure adherence to budget lines.

· Maintain a 4% budget variance

Reporting

• Prepare projects’ budget variance reports and submit to the Finance and Grants Manager by 26th of every month.

· Prepare monthly financial reports (MFRs) for the project and submit to Finance & Grants

• Manager by 2nd of every month.
• In accordance with donor requirements, create or maintain procedures for capturing and publishing monthly, quarterly and annual project technical and financial reports.

· Ensure reports are sent to the donors on a timely basis.

Audit and Audit Processes.

· Facilitate donor reviews and resolve any queries arising from the review.

· Facilitate annual project audits for the region where applicable

· Prepare audit schedules for the region’s projects in preparation for the annual organizational audit, ensure completeness of all supporting documentation and facilitate resolving of any queries arising from the audit.

Resource Mobilization

· Take part in resource mobilization through participation in proposal development with other program staff.

· Conduct donor research via the Internet to assist the project team in identifying, targeting donors and funding opportunities.

Minimum qualifications

1. Bachelor’s degree in Finance/Accounting or other business related degree.
2. Completed CPA (K)/ACCA.
3. Certificate in Project Management

Experience and Abilities

1. Three years working experience in a NGO with a minimum of 2 years in a supervisory or management position.

2. Experience in working with PEPFAR, EU, DfID, UN funded projects is desirable

3. Ability to set priorities, organize time efficiently and work independently on several tasks simultaneously.

4. Demonstrated ability to work in a team with other finance, grants and accounting staff.

Knowledge and skills

1. Excellent computer knowledge in Microsoft Navision
2. Strong financial reporting skills Strong analytical skills

Desirable skills

1. Skilled at and passionate about supporting the use of data for decision-making, strategizing and course correction
2. Experience with using supportive approaches to building capacity of fellow colleagues to accurately record, document, report and use data Team building skills