Field Associate 293 views

Job Summary
Grade: General Support
Employment Type: Full-time
Occupation: Evaluation, Audit and Oversight
Location: Bosnia and Herzegovina
Closing Date: 16 Jan 2020


As a party to the United Nations Framework Convention on Climate Change (UNFCCC), Bosnia and Herzegovina (B&H) has undertaken important steps towards understanding and addressing climate change issues. It is increasingly recognized not only by the Government and scientific community, but also by its citizens that climate change is an issue of key strategic importance. B&H has put great emphasis on climate change as one of the most significant development challenges facing the country. The importance of adaptation was clearly reflected in its Second National Communications and Climate Change Adaptation and Low Emission Development Strategy (CCA LEDs), adopted in 2013. In 2015, B&H submitted its Intended Nationally Determined Contributions (INDC), as part of the negotiations leading to the historic Paris Agreement, which it signed in April 2016.

Authorities of Bosnia and Herzegovina and key domestic stakeholders realize the increasing threat posed to them and the development of the country by climate change and the need of adapting to it in order to avoid or minimise negative consequences. The government is motivated to support and implement the national adaptation planning (NAP) process as adaptation issues are becoming very important for the country’s further development.

The overall project’s objective is to support the Government of Bosnia and Herzegovina to advance the national adaptation planning process. Green Climate Fund (GCF) resources will be used to enable the government to integrate climate change related risks, coping strategies and opportunities into ongoing development planning and budgeting processes. The project will advance adaptation planning in B&H with a focus on most vulnerable sectors such as water management, agriculture, forestry etc., upgrading the knowledge base for adaptation, prioritizing adaptation interventions for the medium term, building institutional capacities for integrating climate change adaptation and demonstrating innovative ways of financing adaptation at the sub-national/local government level.

Duties and Responsibilities

Support to implementation of Project components

  • Support to formulation of projects strategies and implementation within the assigned areas;
  • Support to design and formulation of work plans, financial and procurement plans within the area of responsibility, translating project goals into local/cantonal/entity and national interventions;
  • Collection, analysis and presentation of information for monitoring and evaluation of project implementation against project targets;
  • Monitors quality of delivery of inputs provided by the consultants, beneficiaries and contracted companies and communicates findings to supervisor;
  • Support Project Manager in coordination of project activities with project team and other partners (responsible parties);
  • Introduction of performance indicators/success criteria, targets and milestones;
  • Assist in evaluation of the project impact. Monitoring and analysis of the project environment and timely adjustments if ineeded;
  • Monitoring and collection of GCF project indicators for reporting purposes;
  • Ensures effective dissemination of, and access to, information on project activities and results;
  • Support the project outreach and PR activities in general, including keeping the project web-site up to date in coordination with the Communications Team.

Support to the Project Manager in administrative activities

  • Manage day-to-day Project operations, particularly with respect to the provision of administrative services and support;
  • Support to financial and substantive monitoring and evaluation of the project, identification of operational and financial problems and development of solutions;
  • Contribute to finalization of agreements, determination of required revisions, contribute to formulation of mandatory and budget re-phasing exercises;
  • Maintains up to date business and financial documentation, in accordance with UNDP and project reporting requirements;
  • Support Project Manager in contracts management, through monitoring of quality of delivery provided by the consultants, beneficiaries and contracted companies;
  • Supports procurement activities and processes;
  • Maintains the inventory of project assets/equipment and project correspondence and files;
  • Drafts various correspondence concerning finance, operations and budgetary issues as required;
  • Organizes meetings, business correspondence and other communications with the project partners;
  • Maintain the Project’s files and supporting documentation for payments.

Support to creation of strategic partnerships and implementation of the resource mobilization strategies focusing on achievement of the following results

  • Provide background information in order to support Project Manager in development of partnership with all government levels in BiH, international financial institutions, bi-lateral and multi-lateral donors, private sector, civil.
  • Support project Manager in analysis and research of information on donors, prepare background information on possible areas of cooperation, , active support to the overall office effort in resource mobilization.

Support to the Project Manager in effective mainstreaming of gender equality:

  • Provides effective support to the Project Manager in mainstreaming gender equality in the project implementation and makes sure that knowledge on gender equality is incorporated in the project knowledge management activities and products;
  • Provides effective support to the Project Manager in incorporating gender equality in all the areas of implementation of project components, in the organization of the project evaluations and audits;
  • Ensures that all the data, when collecting and compiling inputs related to the project, are gender and age disaggregated and evaluated from the gender point of view;
  • Ensures minimum 30% participation of the other gender in the preparation of meetings/consultations/trainings/commissions.

Facilitation of knowledge building and knowledge sharing within the project

  • Support in the organization of project knowledge management activities;
  • Synthesis of lessons learnt and best practices in the project;
  • Sound contributions to relevant knowledge networks and communities of practice.


Results-Based Programme Development and Management/Contributing to results through provision of information

  • Provides information and documentation on specific stages of projects/programme implementation
  • Provides background information to identify opportunities for project development and helps drafting proposals

Building Strategic Partnerships/ Maintaining information and databases

  • Analyzes general information and selects materials in support of partnership building initiatives
  • Maintains databases of donor information
  • Tracks and reports on mobilized resources.

Innovation and Marketing New Approaches/Implementing processes and uses products

  • Documents and tracks innovative strategies/best practices/new approaches
  • Responds positively to new approaches

Resource Mobilization/Providing information for resource mobilization strategies

  • Maintains information/databases on potential and actual donors
  • Maintains database of project files
  • Provides data and information needed for preparation of project documents

Promoting Organizational Learning and Knowledge Sharing/Basic research and analysis

  • Researches best practices and poses new, more effective ways of doing things

Job Knowledge/Technical Expertise/Fundamental knowledge of processes, methods and procedures

  • Understands the main processes and methods of work regarding to the position
  • Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
  • Strives to keep job knowledge up-to-date through self-directed study and other means of learning
  • Demonstrates good knowledge of information technology and applies it in work assignments
  • Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments

Client Orientation/ Maintains effective client relationships

  • Reports to internal and external clients in a timely and appropriate fashion
  • Organizes and prioritizes work schedule to meet client needs and deadlines
  • Responds to client needs promptly

Core Competencies:

  • Demonstrating/safeguarding ethics and integrity
  • Demonstrate corporate knowledge and sound judgment
  • Self-development, initiative-taking
  • Acting as a team player and facilitating team work
  • Facilitating and encouraging open communication in the team, communicating effectively
  • Creating synergies through self-control
  • Managing conflict
  • Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each employee.
  • Informed and transparent decision making
Required Skills and Experience


  • University degree in Environment, Economics, Development sciences or Engineering sciences
  • Secondary education with additional three years of experience may be accepted in lieu of university degree,


  • Three years of relevant project experience with university degree (six years of experience with secondary education is required at the national or international level.
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling of web- based management systems.
  • Knowledge of PeopleSoft system would be an asset.

Language Requirements:

  • Fluency in spoken and written English and in BHS languages


Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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