Closing Date : 2019-12-18 Duty Station : Addis Ababa, Ethiopia See all 30 jobs in Addis Ababa, Ethiopia Application : Apply for the job

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people s potential.

ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.

We go the last mile: ACTED s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,600 national staff 400 international staff, ACTED is active in 37 countries and implements more than 500 projects a year reaching over 14 million beneficiaries.

ACTED Somalia

ACTED is supporting man-made and natural disasters-affected populations in Somalia by delivering emergency aid and strengthening their resilience. Somalia has been experiencing recurrent humanitarian crisis for more than 20 years; ACTED teams have been deployed for over 10 years with ongoing relief programming being carried out in the North as well as in the South (Lower Juba, Bay, Sanaag and Gedo Regions), with a coordination office in Mogadiscio and a supporting team in Nairobi (Kenya). Projects are designed according to the populations needs and include activities related to water, sanitation and hygiene, food security and livelihoods, lifesaving cash transfer programmes, camp coordination and camp management, as well as shelter and non-food items activities.

You will be in charge of

1. Positioning

Context analysis: Ensure ACTED has an up-to-date understanding of the area s socio-economic situation, trends, needs and gaps, and who does what and where (3W)

Strategy Implementation: Take a lead role in implemeting ACTED s coutry program strategy in the area identifying strategic opportunities for expanding ACTED s work in the area, and in particular

Identify new opportunities and new sectors of interventionConsolidate and stabilizate programmingReview the geographic and thematic footprintEnsure activities are relevant and meeting area/beneficiary needsIdentify ACTED added-valueEnsure humanitarian principals are adhered toContribute to identifying new donors, private sector partners, national and international NGOs, think tanks, academia, etc. to work with in the area based on complementarity and added value

Networking, positioning and general representation

Participate in donor meetings at area level and communicate relevant information to the Country Director and other relevant staff;Establish, maintain and improve active and regular working relationships with other NGOs, UN agencies, clusters, working groups, consortia, etc. at area level ensuring maximum visibility of ACTEDEstablish, maintain, and improve active and regular working relationships with local authorities and where necessary non-state actors and obtain required authorizations and buy-in for ACTED s activities at area levelEnsure ACTED is represented in key clusters, working groups, NGO coordination bodies, etc. at area level

Proposal development

Lead assessment(s) at area level to ensure proposals are relevantSupport the Country Director and Project Development Department in proposal conceptualisation (problem statement, logframe) within the framework of the country, regional and global strategyContribute to budget design ensure budget needs at area level have been taken into consideration

Advocacy: Contribute to drafting issues papers, advocacy notes, press releases on relevant humanitarian and development issues in the area of operation

Promotion of ACTED network: Keep abreast with and contribute to ACTED s global initiatives and global trends, in particular Impact (REACH, Agora), Convergences and Oxus

2. Management and Internal Coordination

Staff Management

Ensure that all staff in the area understand and are able to perform their roles and responsibilities related to area operations and link with the capital Head of DepartmentsPromote team building, productivity and staff welfareMentor and support the team to build capacities, and improve efficiency and performance, and follow career managementManage interpersonal conflicts among staff at area level

Internal Coordination

Facilitate interdepartmental communication and information sharing for a positive working environmentEnsure implementation of ACTED coordination mechanism at area level (WAM, MAR, FLAT meeting, etc.)

3. Project Implementation Follow-up

Project Implementation Tracking

Supervise Project Managers in the area and provide support to project implementation through trouble shooting and eliminating blocking pointsMonitor output achievement, cash burn rates and ensure a time completion of projects through review of PMFs, BFUs and project reportsEnsure that relevant project information are up-to-date and available for reporting purposesEnsure coordination and complementarity amongst projects within the area of intervention

Project Quality Control

Ensure the application of a practical field based M&E system/plan for each projectConduct frequent field visits to project sites to assess activities and ensure efficient use of resourcesAdvise Project Managers to adapt projects according to monitoring and evaluation findingsEnsure beneficiary feedback mechanisms are in placeEnsure capitalisation of best practices and lessons learnt for projects in the area of operations.

Partner Management

Identify potential local partners in the area based on an assessment of complementarity and added valueProvide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners in line with ACTED and donor requirements

4. FLATS Management

Finance Management

Control project budgets at area level to avoid under/over spendingEnsure accurate budget forecasting and efficient cash flow managementEnsure timely and accurate area finance TITANIC reporting

Logistics & IT Management

Ensure timely procurement and adherence to rules of origin and nationality at area levelEnsure quality supply management at area levelEnsure proper asset management at area level and enforce asset investment policyEnsure proper stock management at area levelEnsure proper IT systems, data back-up and protection from malware at area levelEnsure sufficient and reliable means of communication at area levelEnsure timely and accurate area logistics TITANIC reporting

Administration and HR Management

Ensure transparent and timely recruitment of national staff and contribute to international staff recruitment upon capital requestProactively adapt the staffing structure to needs and fundingEnsure regular performance appraisal and career management for staff at area levelEnsure timely and accurate area HR TITANIC reportingEnsure timely exit forms

Transparency/Compliance Management

Minimize risk of fraud and corruption by ensuring adherence to ACTED FLATS proceduresEnsure that staff is aware of ACTED s transparency and whistle blowing policy

Security Management

Analyse the security context at area level and in close collaboration with the Country Security Manager contribute to defining, analysing and evaluating risksEngage with relevant key stakeholders at area level to ensure access and support of interventionsAddress security and safety risks by implementing standard operating procedures defined for the areaEnsure the offices and houses conform to recommended security, health and safety standardsEnsure all staff in the area adhere to security proceduresEnsure security incidents at area level are promptly reported to the capitalExpected skills and qualificationsUniversity education in a relevant field such as international development, emergency operations, humanitarian programming, technical degree in camp management, or the likeExtensive project management experience (management, planning, staff development and training skills) in emergency and/or development programmesBase management skills preferredAt least four years relevant work experience, preferably including camp settingsProven capabilities in leadership and management requiredAbility to work well and punctually under pressureStrong negotiation and interpersonal skills, and flexibility in cultural and organizational termsAbility to work well and punctually under pressureKnowledge of local language and/or regional experience an assetConditionsSalary defined by the ACTED salary grid depending on education level, expertise, security level and experienceLiving allowance of 300 USDLodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)Flight tickets in and out + Visa taken in charge by ACTEDProvision of medical and repatriation insurances
How to apply:

Please send your application including cover letter and CV to jobs@acted.orgunder Ref: AC/SOM