Driver/Clerk 267 views


Driver/Clerk

  • Added Date: Tuesday, 10 December 2019
  • Deadline Date: Monday, 23 December 2019
  • Organization: UNDP – United Nations Development Programme
  • Country: Pakistan
  • City: Islamabad
  • Contract Type: FTA Local
  • Post Level: G3
  • Organizational Setting and Reporting Relationships: Incumbents reports  to the supervisor of the unit.

    Responsibilities: Within limits of delegated authority and depending on location, a Driver/Clerk is responsible for the following duties:  
    Drives vehicles safely for the transport of authorised personnel and, in the case of Peacekeeping missions, for the transport of general cargo goods and or specialized hazardous good vehicles.
    Makes regular deliveries of parcels, documents, etc., between the UN office and other offices and institutions, e.g. Ministries, Embassies, Permanent Missions, etc.
    Makes minor purchases and collect urgent purchases from local suppliers as requested.  Collect goods from the customs with due regard to customs regulations and formalities.  May make or collect payment for goods.
    Meets official personnel at the airport and facilitates immigration and customs formalities as required.
    Deals effectively and tactfully with officials and visitors.
    Takes care of the day-to-day maintenance of the assigned vehicles, check oil, water, battery, brakes, tries, etc.; perform minor repairs and arrange for other repairs and ensures that the vehicle is kept clean.
    Logs official trips, daily mileage, gas consumption, oil changes, greasing, etc.
    Ensures that the steps required by rules and regulations are taken in case of involvement in an accident.
    Applies good judgment in the context of assignments given.
    Performs other duties as assigned.

    Work implies interaction with the following:
    Staff in immediate office; high level UN officials and Permanent Missions, UN Common System offices, field missions, embassies, ministries, consulates, other international organizations, and NGOs etc.  

    Results Expected: Carries out driving assignments are carried out safely and on time. Uses discretion, initiative and judgment in planning and scheduling routes.

    Professionalism: Knowledge of driving rules and regulations. Knowledge of the area and the current condition of roads and highways, security and safety awareness; familiarity with frequently traveled routes and routines of the more senior staff or the officers.  Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
    Communication:  Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
    Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
    Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
    Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
    Creativity: Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.
    Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
    Commitment to Continuous Learning: Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve.
    Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

    Education: Less than High school or equivalent. Driver training with a valid driver’s license.

    Language: English is  the working languages of the United Nations Secretariat. English is required.
     

    Experience: 3 years of experience as a driver with a safe driving record. Experience in driving a variety of makes and models of vehicles, including vans and other kinds of motorised vehicles.

     

    Contract Duration: 1 Year with possibility for extension

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