Colombia: Grants Officer – VenEsperanza
|Closing Date : 2019-12-08
Duty Station : Bogotá, Colombia
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Organization: Mercy Corps
Closing date: 08 Dec 2019
About Mercy Corps
Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action helping people triumph over adversity and build stronger communities from within. Now, and for the future.
Program / Department Summary
Mercy Corps is currently helping Venezuelans seeking refuge and opportunity in Colombia. Since beginning our response in June 2018, we’ve helped more than 7,700 people by providing medicine and emergency cash to purchase food, water and other urgently needed items. We are providing emergency cash via prepaid cards to help approximately 7,000 people in 10 municipalities in Cesar and La Guajira departments, including the cities of Riohacha, Maicao and Valledupar. Between June and September 2018, we helped more than 3,000 Venezuelans access medicines by paying for prescriptions at local pharmacies in Riohacha, La Guajira.
The VenEsperanza Consortium is a partnership between four international humanitarian aid agencies to model and deliver innovative, effective cash assistance programs to support People in Need, including Venezuelan refugees and migrants who intend to stay in Colombia, pendular migrants who regularly cross between Venezuela and Colombia, Colombians returning from Venezuela, and host community members. Led by Mercy Corps, the Consortium also includes Save the Children (Save), World Vision International (WVI) and International Rescue Committee (IRC).
General Position Summary
The Grants Officer is responsible for daily grant management of the VenEsperanza complex program, ensuring appropriate systems and support mechanisms are in place to track, analyze and report on results, as well as engagement with Program Managers and teams to ensure grant compliance. The Grants Officer is highly motivated, they are an effective communicator, self-driven and able to move forward complex projects with limited daily support and direction. They will work remotely with internal and external stakeholders to achieve common objectives.
Essential Job Responsibilities
STRATEGY & VISION
Recognize opportunities for innovative action and create an environment where alternative viewpoints are welcomed.
Set direction by prioritizing and organizing actions & resources to achieve objectives and contribute to VenEsperanza’s implementation. PROGRAM AND PROPOSAL DEVELOPMENT
Contribute to or lead proposal development and the design of new VenEsperanza opportunities;
Gather/analyze data and complete assessments to determine community needs and priorities. GRANT & QUALITY MANAGEMENT
Lead day-to-day aspects of donor reporting processes, coordinating with the Consortium partners to ensure the timely submission of high-quality programmatic reports and coordinate with Finance to ensure timely submission of financial reports.
Build grant management capacity of field staff by facilitating training, and providing one on one follow up support, in report writing, proposal development and other topics.
Ensure quality information management through regular maintenance of grant files, reporting calendars, timely submission and updating of internal MC documentation.
Monitor and facilitate compliance of programs with donor and MC requirements and raise issues affecting external/internal compliance to the Consortium Director.
Maintain a broad and deep understanding of relevant donor policies, regulations and procedures;
Ensure MC has up-to-date information on the affected and targeted community to share with different stakeholders.
Proactively identify compliance risks throughout the portfolio and advise Consortium programs, support teams and senior management on necessary actions.
Support the Consortium Director in the development and coordination of high quality proposals for submission to donors and lead the process as requested.
Assist the Consortium Director in reviewing sub-award agreements and modifications for the Consortium partners.
Support the Consortium Director in preparation and follow-up of grants operations meetings (kick off, mid-term, grants closing meeting).
Support the Consortium Director in other key grants management, program development, monitoring and evaluation, communications and external relations activities as requested. REPRESENTATION & COORDINATION
Provide support to the VenEsperanza Consortium Director, Director of Programs, and Country Director to represent Mercy Corps humanitarian programs with national and international counterparts, donors, partners. Participate in coordination forums as required.
Communicate effectively to ensure overall project targets and donor obligations are met. SECURITY
Ensure compliance with security procedures and policies as determined by country leadership.
Proactively ensure that team members operate in a secure environment and are aware of policies.
As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
ACCOUNTABILITY TO PARTNERS
Mercy Corps team members are expected to support all efforts toward accountability, specifically
to our partners and to international standards guiding international relief and development work, while actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.Supervisory Responsibility
None, with the potential to supervise an intern in 2020
AccountabilityReports Directly To:VenEsperanza Consortium DirectorWorks Directly With:Partner agency Country Directors, Deputies and Program Panagers, VenEsperanza MEL manager, Finance and M&E departments, CARM focal point, HQ-based desk teams, and Technical Support Unit staff.Knowledge and ExperienceBA/BS or equivalent in international studies, economics or other relevant field; MA/S preferred.5+ years of relevant professional experience, including grants management and proposal development.Demonstrated ability in proposal development and program design required.Native-level spoken and written English as well as advanced Spanish are required.Ability to deliver high quality reports in short timeframes.Knowledge of the political situation in Colombia, and the Venezuelan migration crisis, strongly preferred;Ability to multi-task and juggle several tasks and relationships at one time.Excellent communication skills, experience in representing an organization.Demonstrated proficiency with the MS Office software (i.e., Word, Excel, PowerPoint) is required.Proven ability to work effectively in multi-cultural teams and with technical and administrative staff and consultants.Success Factors
The successful Grants Officer will combine exceptional writing skills and experience in providing support to emergency programs. They will also have proven experience with cross-cultural team and will possess high level of adaptability and be able to adjust to the constantly changing working environment. Prioritizing, problem solving, ability to seize opportunities, attention to detail and strategic vision are essential. The most successful Mercy Corps staff members have a strong commitment to teamwork and accountability, thrive in evolving and changing environments and make effective written and verbal communication a priority in all situations.
Living Conditions / Environmental Conditions
The position is based in Bogot , the capital, which is a large and fairly modern city with good access to public services such as excellent medical care. Bogot is an accompanied/family post. Housing is provided as individual accommodation with unlimited freedom of movement beyond the house/office. All MC Colombia employees are expected to work a 5-day work week with occasional need to work extended hours and on weekends/holidays. There are excellent international schools in Bogot and professional health services available. This position requires up to 25% time for travel by air and land to project sites in sometimes insecure environments. Mercy Corps Colombia is a member of UNDSS and expects staff to follow security protocols to minimize security risk in the field.
Mercy Corps team members represent the agency both during and outside work hours when deployed in a field posting or on a visit/STA to a field posting. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC’s policies, procedures, and values at all times and in all in-country venues.
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