Org. Setting and Reporting
This position is located within the African Union-United Nations Hybrid Operations in Darfur (UNAMID) in El Fasher. The incumbent reports to the Chief Supply Chain Management.
Within delegated authority, the Chief Property Management Officer will be responsible for the following duties:
Develop and execute the Section’s budget pertaining to the subsidiary budgets and personnel needs of a section that may include the following Units: Property Control and Inventory Unit (PCIU), Claims and Property Survey Unit (Claims/PSU) and Contingent Owned Equipment Unit (COE Unit); Lead, supervise, and maintain oversight over the activities of the aforementioned Units; Ensure that administrative and financial rules are adhered to while efficient and effective support is provided to both civilian, military, and police components of the mission; Oversee and supervise the development and implementation of support plans, Standard Operating Procedures (SOPs), policies and procedures related to all areas of responsibility of the Section; In relation to PCIU, ensure that the outputs produced by PCIU (Monthly Inventory Reports, Calendar Year End Inventory Report (CYEIR) and Financial Year End Inventory Report (FYEIR) maintain high-quality standards and are clear and based on objective data to ensure compliance with UN standards and goals; In connection with COE/MOU management, ensure that the outputs produced by the COE Unit (verification inspection reports for reimbursement purposes and assessments of and reporting on shortfalls and suggested actions) are accurate and produced in accordance with the COE Manual, Guidelines for Field Verification and Control of COE and Management of MOU, and mission specific SOPs, and are processed in a timely fashion to Headquarters, in accordance with promulgated reporting schedules; In relation to Claims/PSU, ensure the proper consideration of claims and property survey cases, including the disposal of property in accordance with the decisions of the DMS, the Local Property Survey Board (LPSB) and / or the Headquarters Property Survey Board (HPSB); Act as the focal point for the Missions’ property management issues pertaining to control and reporting on assets, including accountability and proper tracking mechanisms; Advocate the importance of property management to the DMS and mission counterparts, and ensures regular reporting to mission and UN Headquarters authorities; Be the focal point for the Umoja Property Management System and the COE Database System for the control and reporting of Missions assets, both UNOE and COE; Develop plans and strategies pertaining to mission inventory and mission stock holdings for UN Owned Equipment (UNOE), in consultation with the Service Chief, ensuring periodic analyses, policies and procedures in order to create savings in the logistic plans of missions in all areas of asset management and conduct mission downsizing; In consultation with the Chief Supply Chain Management Services (CSMS) and other COE stakeholders, ensure that appropriate mechanisms and procedures to guarantee the effective administration and management of Memoranda of Understanding (MOU) between Troop Contributing Countries (TCC)/Police Contributing Countries (PCC) and the UN are established and the terms and support arrangements, as specified in the MOU, are implemented; Undertakes analysis for fixed assets on a regular basis and oversees the proper maintenance of financial records in accordance with International Public Sector Accounting Standards (IPSAS) Policy Framework and related UN IPSAS policies. Activities include but are not limited to: Posting depreciations, impairments, revaluations, asset retirement obligations (AROs) and AUC project costs; Reviewing and updating detailed schedules including annual additions and disposals, accumulated depreciation, and roll-forward tables; Closing out accounts at year-end and supporting reconciliation of accounting balance of fixed assets; Preparing audit schedules relating to fixed assets, preparing financial statements and footnotes, and responding/implementing, as appropriate, in a timely manner to auditors queries and/or recommendations; Maintaining fixed asset sub ledgers including data entry or import of capital equipment into fixed asset sub ledgers and review of supporting documentation, as needed; Confirming the accuracy and completeness of fixed asset records including system updates, manual journal entries, account reconciliations, and analyses. Perform other duties as required.
Professionalism: Proven ability to manage diverse range of administrative services. Expert knowledge of the UN Financial Rules and Inventory Management Systems; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of peace operations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Managing Performance – Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.
Judgment/Decision Making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision. Proposes a course of action or makes a recommendation based on all available information; makes tough decisions when necessary.
Advanced university degree (Master’s degree or equivalent) in Logistics Management, Public/Business Administration, or related fields. A first level university degree with a relevant combination of academic qualifications and experience may be accepted in lieu of the advanced university degree.
A minimum of 10 years of progressively responsible relevant experience in support services and demonstrated expertise in logistics/supply management.
Experience in UN peacekeeping field operations is essential.
Experience in property management, asset management/control, and/or Contingent Owned Equipment is highly desirable.
Experience in management of UN Mission liquidation and closure procedures highly desirable.
English and French are the working languages of the United Nations Secretariat. For this position, fluency in oral and written English is required. Knowledge of a second official United Nations language is an advantage.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
• This position is temporarily available until 30/06/2020. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.
• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.
• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.
• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.