Associate Logistics Coordinator, Turkmenistan Resident Mission 334 views

Reference Number: 190697

Position Level: AS 6

Department: Central and West Asia Department

Division: Turkmenistan Resident Mission

Location: Turkmenistan Resident Mission

Date Posted: Thursday, December 5, 2019

Closing Date: Thursday, December 19, 2019 11:59 p.m. (2359 Manila Time, 0800 GMT)

IMPORTANT INFORMATION: Close relatives1 of ADB staff, except spouses of international staff, are not eligible for recruitment and appointment to staff positions. Applicants are expected to disclose if they have any relative/s by consanguinity/blood, by adoption and/or by affinity/marriage presently employed in ADB.

1Close relatives refer to spouse, children, mother, father, brother and sister, niece, nephew, aunt and uncle

Staff on probation are not eligible to apply. Applicants for promotion must have served at their position for at least one year and must have normally served at their personal level for at least two years immediately preceding the date of the vacancy closing date. Applicants for lateral transfer must have served at their position and personal level for at least one year immediately preceding the date of the vacancy closing date (reference A.O. 03, paragraphs 8 and 9).

This vacancy is a local staff position. It is open only to nationals and residents of Turkmenistan.

Overview

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.

ADB only hires nationals of its 68 members.

The position is assigned in the Turkmenistan Resident Mission (TKRM) within the Central and West Asia Department (CWRD). CWRD is responsible for maintaining client relations and delivering ADB assistance to countries in the Central and West Asia region. TKRM’s main responsibilities include, among several key strategic areas, portfolio and project management and administration, dialogue with stakeholders and external relations and information dissemination

Job Purpose

The Associate Logistics Coordinator will perform TKRM’s various operational, logistical, and external relations and coordination functions such as but not limited to government, media and events coordination, information dissemination, logistical processes and facilitation, and other office administration. The incumbent will report to the designated International staff and senior National Staff.

Responsibilities

• Coordinate all government relations activities including obtaining of accreditation cards and other documents required by the IS posted/outposted at TKRM and customs clearance of TKRM equipment.
• Prepare and periodically update TKRM Mission Guidelines for use of all HQ and TKRM staff and consultants.
• Coordinate TKRM external relations activities and dissemination of ADB’s operational achievements and future plans in the host country; build and maintain relationships for TKRM with media, host government, civil society, and other partners.
• Organize various media events; prepare necessary materials for TKRM management; prepare press releases.
• Handle queries from media, civil society, and other organizations on ADB and provide relevant information as requested, in consultation with TKRM management. Respond as the primary contact person to public inquiries.
• Monitor media coverage on ADB and update Country Director and Department of Communication (DOC) on media developments in relation to ADB-assisted projects; and maintain a database of media contacts in Turkmenistan.
• Coordinate and arrange high-level visits to/ from the host country.
• Coordinate with ADB HQ on behalf of TKRM management on issuing publications.
• Maintain TKRM’s page on the ADB website, including preparation of materials to update the contents of the page, and liaising with DOC on its uploading.
• Maintain liaison with government authorities and agencies, civil society, development partners and ADB HQ.

• Tags

  asia and pacific

  development finance

  extreme poverty

  information dissemination

  interpreter

  logistics

  media development

  office administration

  press releases

  project management

  vehicles

• Serve as petty cash custodian and processor of petty cash vouchers.
• Serve as alternate e-Trip endorser for TKRM staff missions.
• Assist TKRM government officials/delegates with arrangements on logistics for their participation on ADB organized events.
• Provide critical assistance to HQ missions including securing mission concurrences, visa documents, and arranging meetings, interpreters, and vehicles.
• Coordinate schedule by maintaining diaries and arranging appointments, meetings as specified by the supervisors and in accordance with ADB procedures.
• Support in business travel arrangements, including document preparation, logistic arrangements, inter-/intra-office coordination, and post-mission accounting activities
• Manage office filing systems; ensure that records are properly maintained and updated for easy retrieval
• Ensure that all RM correspondence and documents are prepared in compliance with ADB’s standards.
• Performs other duties as may be assigned and indicated in the incumbent’s workplan

Qualifications

Relevant Experience & Requirements

• Bachelor’s degree in Management/Administration or relevant fields.
• Minimum of 5 years of relevant professional experience.
• Excellent written and verbal communication skills in English is required.

Please refer to the link for ADB Competency Framework for Administrative Staff 6

General Considerations

The selected candidate, if new to ADB, is appointed for an initial term of 3 years.

ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB’s standards and computation, taking into account the selected individual’s qualifications and experience.

This vacancy is a local staff position. It is open only to nationals and residents of Turkmenistan.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Please note that the actual level and salary will be based on qualifications of the selected candidate.