Job Summary: The Area Manager provides oversight to ensure the successful implementation of all projects and constantly monitors the context to ensure programing is relevant and responsive to priority needs. In this capacity, the AM is also responsible for representing AAH-K publicly at the field level, including in coordination fora, with other agencies and with UNHCR, and for providing the direct link in communications between field location and Nairobi offices, seeking Nairobi Office direction and input on important programmatic and operational issues in a timely manner. Finally, it is essential that the Area Manager provides strong security management of the team and ensures all safety and security measures, including contingency plans and standard operating procedures, are in place and well understood and observed by all staff.
DUTIES AND RESPONSIBILITIES The Area Manager will have the following duties and responsibilities: 1. Program Management and Development a) Provide leadership, management and technical direction of the livelihoods program, in coordination with and as agreed technically with Country Programs Coordinator b) Contribute to or lead the development of concept notes and proposals. Supervise participatory needs assessments and identify appropriate livelihood interventions to increase resilience of the local and refugee communities in the target areas; c) Participate in periodic program reviews, planning meetings and external meetings as requested by the supervisor; d) Ensure effective and quality management of multiple donor grants; e) Ensure planning, qualitative and timely implementation of activities as agreed with donors, ensuring adherence to AAH-K policies and procedures f) Geographical technical coordination and supervision of all livelihoods activities in the area of responsibility, in line with AAH-K operational and programmatic requirements. g) Ensure/facilitate the qualitative and quantitative monitoring of the livelihood projects through team meetings, post-assistance visits, regular reporting and other relevant monitoring tools; h) Ensure that all data and supporting project’s document are clean, accurate and compliant with livelihoods’ standards. i) Facilitate evaluation of the programme internally; j) Generate internal and external livelihood project reports as required. k) Responsibility that the team is adhering to relevant data confidentiality, retention and privacy standards. 2. Information, Coordination & Partnership a) Serve as a key liaison with relevant stakeholders in target areas; b) Promote collaboration and synergy between the AAHI projects and similar NGO projects in the same areas; c) In consultation with Country Programs manager, develop programmatic collaborations and partnerships with relevant local organizations and institutions. d) Regularly update mapping of stakeholders implementing Livelihoods’ project in area of responsibility.
- Budget Management a) Provide inputs to CPC to ensure effective and efficient utilization of livelihoods program resources through monitoring and tracking of expenditures against budgets. b) Anticipate, along with CPC, potential over/under spending c) Provide forecast CPC on monthly basis 4. Staff management, training & Capacity development a) Overall oversight of program implementation in the region within set KPIs. b) Build technical capacity of staff by training, coaching and mentorship to deliver program objectives through internal or external facilitation, including formal and informal interactions c) Ensure all staff adhere to set policy guidelines, rules and regulations governing area of operations including handling PoCs. d) Participating in the hiring process, as well as ensuring staff have work plans– Contribute to the timely performance management measures for the livelihoods team including appraisals and remedial actions.
- Operational Management
a) Implement and monitor successfully project activities in terms of warehousing, fuel management, transport, workshop and Livelihood programming.
b) Ensure all warehouse and workshop operations are conducted efficiently to optimize organizational resources.
c) Coordinate all logistics activities through regular meetings with the team and ensure the institution’s procedures are understood and strictly followed by the colleagues
d) Disseminate management systems (FMS and WMS) and ensure proper use for maximum output.
a) Design the Kakuma operations annual budget in collaboration with the project staff; Finance and UNHCR
b) Provide oversight on the management of the logistics budget to ensure adherence to donor requirements.
c) Participate in periodic management meetings
d) Perform other duties and tasks at the request of management.
- Staff Management
a) Evaluate on a periodic basis the performance of the supervised departments in order to ensure smooth and recognized effectiveness of the organization
b) Review periodically the performance through clear indicators within the department and ensure realistic objectives are attained
c) Manage staff within set out organizational performance management frameworks
Produce monthly monitoring reports to UNHCR
Establish project reporting and information system to collect relevant and transparent information in time.
Any other institutional report that may be required from time to time.
- Coordination and Networking
Attend the logistics meeting organized by UNHCR with implementing partners
Represent the organization in donor meetings as required.
Manage donor relationships and networks with other agencies working with AAH Kenya
Management: Quality and efficiency are improved
Operation/ function: Project activities are monitored according to operational plan
Reporting: Project relevant information is available and transparent.
Finance and Budget: Operations budget is followed-up and overspending avoided
QUALIFICATIONS & EXPERIENCE
Degree in Business Administration/Logistics Management or equivalent. Master’s degree will be an added advantage. At least 5 years of proven experience in field-based humanitarian settings or in the private sector, including at least 2 years in the Livelihoods sector; Proven experience in team management
Experience with managing partnerships with local organizations Experience in coordination with external stakeholders such as donors, authorities, municipalities, employers, partner NGOs etc.
Working experience in similar UNHCR project is of added advantage.
Very good working knowledge of ICT technologies (Related software, email, internet) and computer applications (e.g. MS Office) a proven track record in a managerial position. REQUIRED SKILLS AND COMPETENCIES Ability to quickly develop good insight and understanding of the conflict, the human rights situation and the political environment Excellent analytical and strategic thinking skill, with proven ability to create and utilize qualitative and quantitative analyses in organizational planning; Strong report writing skills; Effective verbal and written communication, multi-tasking, organizational, and prioritization skills; Ability to live and work closely with a diverse team of individuals in a highly intense and fluid work and security environment; Capacity to spark innovative approaches to programming and to inspire groups to collaborate closely to implement high-quality programs; Ability to navigate complex situations with diplomacy; Ability to manage ambiguity, frustration and stress in self and others; Confident and decisive leadership; Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members; Demonstrated experience and ability to professionally and appropriately represent the organization and negotiate and defend AAH-I’s interests with a diverse range of government officials, local organizations and other groups.
How to apply
Interested candidates should email application letters and CVs (with 3 referees) addressed to [email protected] to be received by 22nd December 2021. The email Subject Line must show the job title of the position applied for. AAH-I is an equal-opportunity employer. We thank candidates for their high interest in the opportunities we publish on our website. Due to the high number of applications we receive, we will only get back to shortlisted candidates. AAH-I does not charge a fee at any stage of the recruitment process nor does it use recruitment agents. Interviews will be done on a rolling basis.
- Job City Kakuma