Air Operation Assistant 312 views

Air Operation Assistant

  • Job ID:

    • #3442033
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    Closing date:
    19 Dec 2019

    CTG Overview

    CTG stands for Committed To Good. With an ethical approach at the heart of all that we do, it is a description that makes us proud. Respect for the fundamental human rights of our staff, and those our staff encounter, is a cornerstone of our values. We strive for gender equality, inclusion and diversity, providing fair and equal opportunities for all. We take a zero tolerance approach to corruption and stay true to local labour laws and all local statutory requirements.
    In operation since 2006, today we are honoured to serve clients in 15 fragile and conflict-affected states assisting with disaster relief, peace building, humanitarian aid and development programmes through our specialised recruitment, HR management and operational services.

    Overview of Position

    Monitors that air operations activities are conducted in compliance with Air Tasking Orders (ATOs), Standard Operating Procedures (SOPs), UN directives, Department of Peacekeeping Operations (DPKO)/Department of Field Support Aviation Manual, UN Aviation Standards for Peacekeeping and Humanitarian Air Transport Operations (UN AVSTADS), UN Aviation Safety Manual, ICAO, IATA and the host country’s Aeronautical Information Publications (AIP);
    Verifies the daily projected Air Tasking Orders (ATOs) for conformance and compliance with the requested tasks, resolves conflicting priorities and ensures that ATOs are published and communicated to all relevant elements in accordance with the established procedures and deadlines;
    Manages routine (regular passenger/cargo, logistics resupply) flights and special flights for Sectors 1 & 5;
    Ensures that AORM is conducted for each-and-every flight;
    Coordinates all CASEVACs/MEDEVACs in consultation with all other key stakeholders and this includes NVG CASEVACs;

    Role Objectives

    Coordinates all CASEVACs/MEDEVACs in consultation with all other key stakeholders and this includes NVG CASEVACs;
    Provides over-sight on military operational flights and ensures that all MATOs are approved for each task;
    Provides initial training to new flight crew personnel, and monitors that flight crews are briefed and conversant with UN policies, flight safety procedures and latest applicable aviation standard requirements;
    Confirms that appropriate reference documents are readily available and accessible to all flight crew and aviation personnel;
    Manages JMAOC Archives Unit to ensure a systematic way in filing all Accountable Aviation Documents and for ease of retrieval of the same documents.
    Oversight of Passenger and Cargo Flights
    Interface with SCAA at sector level and Flight Information Services for Somalia for licensing of the aircrews and aircraft when applicable;
    Report all Status MHE, Truck vehicles to Chief Air Terminal Unit
    Ensure that aircraft and vehicle movements on the ramp and in the vicinity of the buildings are conducted in accordance with appropriate ICAO, FISS and OUR CLIENT rules, regulations policies and guidance. This is to include wearing the appropriate protective equipment.
    Ensures that OUR CLIENT mechanical handling equipment (MHE) is in working conditions and properly maintained.

    Project Reporting

    The Project reporting will be done on a monthly basis in coordination with the Team Leader on site.

    Key Competencies

    Professionalism: demonstrated expertise in area of specialty and ability to apply good judgment; high degree of autonomy, personal initiative, and ability to take ownership; willingness to accept wide responsibilities and ability to work independently under established procedures in a politically sensitive environment, while exercising discretion, impartiality, and neutrality; responsive and client-oriented;
    Accountability: mature and responsible; ability to operate in compliance with organizational rules and regulations;
    Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment;
    Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities;
    Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender;
    Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; capacity to transfer information and knowledge to a wide range of different target groups.

    Team Management

    Work in collaboration and synchronized with the Team Leader on site for backup in the Team Leaders absence

    Further Information

    Monitor and verifies fuel-upload for all OUR CLIENT aircraft. Record the amount of fuel registered on the fuel truck’s gauge and compares it with the amount of fuel indicated on the aircraft’s fuel gauge.
    Ensure that refuelling operations are conducted in a safe manner.
    Verifies cargo manifest when required hand supervises on and off loading and handling of all cargo
    Supervises; Load Handling and dangerous cargo as per ICAO, CAA, IATA and OUR CLIENT established regulations, policies and established procedures.
    Develops passenger and cargo load plans
    Liaises with other UN units/section, non-government and government organizations and intergovernmental agencies on immigrations and customs matters;
    Record statistical data on the movement of passengers and cargo (including dangerous goods requiring special handling) within and/or outside the field mission.
    Monitors the preparation of luggage and cargo for transportation and ensure that weighting, plastic wrapping, and labelling are conducted in accordance with eh established procedures;
    Assist in the planning, coordination and execution of military and police contingent deployment, rotations, and repatriations.
    Brief passengers on schedules, routes and timing and safety requirements.
    Monitors check-in and out check-out activities for outgoing and incoming passengers and cargo.

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