ADMINISTRATOR ROME

CLOSING DATE: 22^nd December 2019

Context presentation: Un ponte per… (UPP) is a voluntary association founded in 1991, immediately after the bombing of Iraq, which promotes solidarity initiatives for Iraqis who suffered during the war. Un ponte per… works in Iraq, Syria, Jordan, Lebanon, Palestine, Serbia and Kosovo alongside civil society organisations. In Italy, it promotes peace and disarmament, defends the common goods, and welcomes refugees and migrants. The aim of UPP is the prevention of new conflicts, particularly in the Middle East. This is achieved through advocacy campaigns, programs which educate and encourage cultural exchange, collaborative projects and peaceful civil interventions.

For further information please refer to our website: www.unponteper.it/en/

BACKGROUND

Entering year 8 of the Syria crisis, conflict continues to expose civilians to acute humanitarian needs in health, WASH, Shelter, NFI and protection. In North East Syria (NES) widespread displacement, destruction of basic services and increased exposure to protection risks is on-going. In response, UPP and other partners have established a two-year program with the OFDA-funded consortium program ‘Linking Emergency Assistance and response in Northeast Syria’ (LEARN).

UPP as a health partner will contribute to LEARN program’s integrated and harmonized multi-sectoral package of essential services for vulnerable conflict-affected populations through Health, Shelter, WASH and protection interventions. The program also includes the establishment of a common Rapid Response Mechanism for addressing future humanitarian needs. The planned outcome is to improve the health status of the conflict-affected population with a view of building the capacity of local actors and the resilience of communities in NES.

Positions:

• IT-ADM – Program Administrator – Italy (Roma) – from January 2020 to September 2020 –

main project activities Health – Excellent Italian essential

Role and Responsibilities

Un Ponte Per is looking for a Project Administrator that will be responsible of the following major tasks:

• Carry out project financial management ensuring UPP and donors financial requirements are met in an efficient and effective manner whilst assessing potential risks.

• Register all the expenses according to UPP and donor procedures.

• Prepare financial documents and reports for HQ and donors ensuring accuracy and adherence to financial rules set within the given deadlines.

• Support UPP Project Manager in the administration of the project, especially in the financial management, including local staff contracts definition, cashbook management and updating, bank reconciliation, procurements and financial reporting according to donor’s rules.

• Support the PM in the preparation of the budget new proposals with specific inputs on the budgets.

Essential requirements

• University degree in administration or equivalent working experience

• At least 3 years professional work experience in finance in NGOs

• Experience of financial reporting and grant management with a range of external donors using Excel and administrative software

• Experience of reporting and monitoring to tight deadlines

• Effective financial management skills and knowledge of finance systems and procedures

• Excellent organizational skills with the ability to coordinate activities

• Good literacy, numeracy and IT skills including Excel

• Ability to demonstrate initiative, be proactive and offer a solution-oriented approach

• Determined and committed to high quality standards

• Ability to establish effective working relationships at all levels internally and externally

• Excellent communication and interpersonal skills

• Ability to prioritize work, meet deadlines and work calmly under pressure, while maintaining flexibility and professional approach

• Excellent oral and written English

• Excellent oral and written Italian is required

• Ability to travel in the Middle East with the same ability of a Western European passport owner. Ability to travel in Europe.

Desirable requirements:

• Experience in main donors funded project (EU, UN, USAID, AICS etc.).

• Experience in Emergency projects management.

• Knowledge of the Middle East context and relevant local actors.

• Knowledge of Arabic.