Administrative Assistant, The Hague, Netherlands 293 views

Issued by: OSCE High Commissioner on National Minorities

Vacancy number: VNHCNG000129

Vacancy type: Local Contracted

Grade: G5

Number of posts: 1

Duty station: The Hague

Date of issue: 25 November 2019

Deadline for application: 3 January 2020 – 23: 59 Central European Time (CET/CEST)

Date of entry on duty: 2 March 2020

Vacancy Number


Job Title


Organization Name


The OSCE High Commissioner on National Minorities (HCNM) promotes conflict prevention and integration of diverse societies. HCNM was established in 1992 to identify and seek early resolution of ethnic tensions that might endanger peace, stability, or friendly relations between OSCE participating States. The office is consists of: the High Commissioner; a Director; area teams comprising political, legal and project advisers/officers; and an administrative and support team. Under the direction of the Senior Political Adviser/Head of Section, the incumbent functions as the administrative focal point for one of the area teams and has the primary responsibility of providing secretarial, travel, and administrative support.

Tasks and Responsibilities

Organizing official travel in accordance with OSCE procedures; Conducting general administrative duties in support of section activities, including drafting, distributing and filing correspondence; Drafting minutes of meetings and assisting with the planning and scheduling of section activities; Providing travel and visa support to external participants of section-related events; Organizing seminars, conferences and meetings in close collaboration with programmatic and procurement colleagues; Providing back-up support for the general administrative functioning of the institution as part of a team of four administrative assistants; Performing other duties as required.

Necessary Qualifications

  • Secondary education supplemented by formal training in secretarial administration support.
  • A minimum of four years of experience in secretarial or administrative support functions.
  • Experience with making travel arrangements or using online booking tools is an asset.
  • Computer literacy, with practical experience with Oracle and Microsoft packages.
  • Excellent written and oral communication skills in English is essential.
  • A working knowledge of Russian is an asset.
  • An ability to work well with people of diverse nationalities and cultural backgrounds.
  • An awareness of applying a gender perspective to duties carried out in the workplace.

Remuneration Package

Monthly remuneration is approximately EUR 2850. OSCE salaries are exempt from taxation in The Netherlands. Social benefits include the possibility of participation in Cigna medical insurance.

How To Apply

The OSCE is committed to diversity and inclusion within its workforce, and encourages candidates from all national, religious, ethnic, social, and gender identities to apply.

If you wish to apply for this position, please use the OSCE’s online application link found under //’>https: //

The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Please note that vacancies in the OSCE are open for competition only among nationals of participating States please see: //’>http: //

We thank all applicants and will contact shortlisted applicants.

Please be aware that the OSCE does not request payment at any stage of the application and review process.

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