Administrative Assistant, Sexual and Reproductive Health Branch, Technical Division, New York 113 views

Job Title: Administrative Assistant, Sexual and Reproductive Health Branch, Technical Division

Job ID: 27102

Location: Headquarters

Full/Part Time: Full-Time

Regular/Temporary: Regular

Rotation: This position is non-rotational

Applicants for this position must have a valid G-4 visa or USA Residency or USA Citizenship to be appointed to this position.

Closing date: 09 December 2019

Organizational Setting

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled. UNFPA’s new strategic plan (2018-2021), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is part of the Joint United Nations Global Programme on Cervical Cancer Prevention and Control with WHO, UN Women, IARC, IAEA, UNICEF, UNAIDS and the World Bank. The aim of the program is to reduce the burden of cervical cancer by assisting member states in their efforts to develop national comprehensive cervical cancer programs aimed at increasing access to cervical cancer prevention and early detection and treatment and palliative care services.

The Sexual and Reproductive Health Branch is one of four branches in the technical division (TD). The branch has 22 staff members and is divided into three sub teams; the Maternal health sub-team, the Youth and Adolescent sub-team and the Sexual health sub-team.The incumbant will report directly to the Chief of the Sexual and Reproductive Health Branch in the Technical Division.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Main Tasks & Responsibilities

1. Support Branch in Administrative activities

  • Provide logistical and administrative support and follow-up for substantive meetings organized by the Branch;
  • Prepare travel authorizations in Atlas and make travel arrangements for Branch staff;
  • Organize audio and video conferences and webinars for the Branch;
  • Provide hospitality/catering/logistical support for meetings/conferences organized by the Branch;
  • Handle all mailings including bulk mailings of publications and finalize responses to accompany publications;
  • Prepare papers for the recruitment of SSAs, ALDs, consultants, and other temporary staff;
  • Maintain an office filing system and assist in archiving;
  • Assist in the operational closure of the branch’s projects;
  • Assist in the raising and follow up of requisitions, purchase orders and in the timely processing of payments to vendors;
  • Assist the other support staff focal points in the management of leave and attendance;

2. Support the SRH Branch chief and focal point with UNFPA engagement with the UN Task Force on the Prevention and Control of Non Communicable Diseases both internally and externally

  • Support with the coordination of UNFPA’s role in the Joint UN Task Force on Non Communicable Diseases
  • Support the drafting of documents as they relate to Cervical Cancer
  • Support in planning and carrying out of meetings and ‘brownbag’ meetings related to UNFPA’s engagement with the UN Task Force on NCDs
  • Support the development of partnerships from different sectors
  • Support in providing updates of media and communications materials in collaboration with the Media and Communications Branch

3. Background research, technical and operational assistance and knowledge sharing

  • Assist in dissemination of SRH information and programme guidance to partners and UNFPA country and regional offices, as well as from global to project level and vice versa
  • Respond to internal and external requests for documents and information
  • Prepare, analyze and present surveys as it relates to UNFPA’s work on Cervical Cancer prevention, screening and treatment and other SRH-related areas.

4. Support the monitoring and evaluation of activities (to ensure quality SRH interventions)

  • Support the compilation and dissemination of key lessons learned in Sexual and Reproductive Health programmes particularly for women, children and adolescents
  • Assist in the preparation of donor and other key reports as required, documenting progress and future plans
  • Support the monitoring of cervical cancer research programmes, including for the generation of new global estimates on cervical cancer prevalence and incidence.

5. Support in other SRHB programmatic areas as required

  • Support the planning of meetings and in other administrative duties
  • Carry out other tasks as needed;
  • Carry out any other duties as may be required by UNFPA leadership.

Qualifications and Experience

  • Secondary school education. Undergraduate or equitable level in Public administration, Social Science or related field is desirable.
  • 5 or more years of relevant experience in Administration and Management;
  • Proven, excellent report writing abilities, with strong analytical orientation, initiative and resourcefulness;
  • Knowledge of Cervical Cancer;
  • Strong understanding of research, planning and Communication;
  • Ability to work independently, to plan, prioritize and deliver tasks on time;
  • Ability to identify, understand and accommodate the objectives of different stakeholders, to ensure that their contributions are effectively harmonized into the final products and that collaboration between all stakeholders is optimal;
  • Excellent interpersonal, communication and team skills; ability to participate effectively in a team-based, information sharing environment;
  • Must be highly organized and possess initiative and sound judgment;
  • Demonstrated ability to work in an international and multicultural environment;
  • Fluency in English; knowledge of other official UN languages, preferably French and/or Spanish, is desirable.

Required Competencies


  • Exemplifying integrity
  • Demonstrating commitment to UNFPA and the UN system
  • Embracing diversity in all its forms
  • Embracing change

Core Competencies:

  • Achieving Results
  • Being Accountable
  • Developing and Applying Professional Expertise/Business Acumen
  • Thinking analytically and Strategically
  • Working in Teams/Managing Ourselves and our Relationships
  • Communicating for Impact

Functional Competencies:

  • Thinking analytically;
  • Speaks and writes clearly and effectively, and communicates well overall;
  • Works collaboratively with colleagues to achieve goals, and excels at teamwork;
  • Develops goals, identifies priority activities, and allocates time and resources appropriately;
  • Takes ownership of all responsibilities, honours commitments, and displays high levels of accountability;

UNFPA Work Environment

UNFPA provides a work environment that reflects the values of gender equality, teamwork, Embracing diversity in all its forms, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply. UNFPA promotes equal opportunities for all including persons with disabilities.

Compensation and Benefits

This position offers an attractive remuneration package commensurate with the level of the post. The package includes a competitive net salary, health and dental insurance and other benefits.

For any questions or comments please contact [email protected]

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